DMS (document management system) files in System Admin

Files that have been added to Collaborate directly from a document management system can be managed via the

DMS files

section in

System admin

. Navigate to

System admin

in your profile dropdown and select

DMS files

:

In the

Update file

screen, you can download a list of all DMS files or you can delete or upload specific files.

In the

Existing DMS files

section is a link to an Excel file. Select

Download file

to download an Excel file which lists every DMS files in every site of Collaborate. These are files that were added to Collaborate directly from the DMS, using one of the DMS integration tools. Files that were first downloaded to a user's desktop from their DMS and then uploaded to Collaborate would not be included.

The Excel file contains three columns of information about every DMS file:

Use the list of existing DMS files downloaded (above) to create of list of DMS files to be batch deleted from Collaborate. Either delete the rows from that Excel file for the files that need to be retained, or simply copy and paste the rows corresponding to files to be deleted to a new Excel file. (The format of the Excel file that will list the files to be deleted can be downloaded from the

Delete DMS files

area by clicking on

Download sample file

link.) The Excel file format is the same as the format of the Excel file shown above, three columns in the following order with the following column headers:

Once the Excel file with the list of DMS files to be deleted has been prepared, select that file via

Choose file

and select

Delete files

. The listed files will be deleted.