Files module

Change folder properties

Users with the appropriate privileges (site and content administrators and users in groups with folder administration permissions) can change folder names and other folder properties.

Accessing the edit folder page

To access the
Edit folder
 page, navigate to
More
 >
Edit details
.
The
Edit Folder
 screen opens:
The default tab that displays when opening this window is the
Details
 tab. The fields within the
Details
 tab are explained below:
  • Name (required):
     A user can change the folder name by replacing the text in this field
  • Description:
     A user can add or edit a description. These comments only appear to users with permission to edit folders
  • Location
     : This field displays the full path to the folder in the
    Files
     module.
    The folder location cannot be edited from here.
  • Site ID:
     The ID of the site the folder is located
  • Folder ID:
     The ID of the folder
In the
Permissions
 tab:
  • Permissions:
     This setting only appears if
    Document permissions
     are set to
    Site & folder
     or
    Site, folders & files
     within the
    Files
     admin page    . Site and content administrators can control whether this folder inherits permissions from its parent or can be configured with custom folder-level permissions. The default setting is
    Inherit parent folder permissions
    . The permissions matrix provides information about which permissions are assigned to users or security groups. Click the
    ?
     to expose the permissions matrix.
In the
Settings
 tab:
  • Settings:
     The Settings tab lets you choose how the folders and files can be sorted and viewed. The folder render view can either be a list view or a thumbnail view and the files or folders can be sorted by
    Creation
    date
    ,
    Last
    modified
    ,
    Alphabetical
     or
    Custom
    . If you have enabled
    Email Metadata
     you can choose whether to display those columns (ON) in your folder listing e.g. To, From, Cc, Sent and Received. If this is set to OFF any email metadata columns will not be displayed. Select
    Save
     to keep your changes or select
    Cancel
     to revert to any previous settings

Changing folder permissions

To break permission inheritance, a site or content administrator can un-select the
Inherit parent folder permissions
 checkbox, which will make it possible to edit the
Folder
 and
Files
 settings in the permissions matrix. Permissions can be granted or removed by selecting the options for each user or user group. For more information on changing permissions, see here.
If a user selects the checkbox, the following message will be displayed:
Inherit permissions? Checking the 'Inherit parent folder permissions' checkbox will cause the selected folder to inherit the permissions of its parent folder. This change will affect EVERY group that has access to the selected folder, not just this group. Are you sure you want to continue?

This article applies to:

  • Product: HighQ
  • Subject: Documents, File Exchange