Reports
The type of reports are: shown below:
Summary report
Access by organisation
Access by user
Most popular access
Site users
Logins by organisation
Logins by user
OCR report
Most reports can be filtered by time frame, and all report results can be exported to Excel.
The Summary report provides an overview of all files on the site and the file access rights assigned to each security group:
The
No of files
column indicates how many files on the site the security group may access.
There are three file access reports:
Access by organisation
- For each organisation, which files did members access
Access by user
- Which files did each user access
The Access by organisation report, for example, shows a table with fields for Organisation name, Number of access, and Duration. You can use the following to search items for the report:
Performed between
Access type
Show me actions performed by:
Users within this site
Users removed from this site
Suspended users
You can also select
Run report
and
Export.
Enter the required date range
Determine the type of access to include: All, Download, View or Print
Include only active users, removed users, or suspended users
Select
Run report
. The results of the report are shown in both table format and a chart. To print the chart, right-click on it and select
Print
The results of this search can be exported to Excel by clicking
Export
:
File access reports include additional information when the Preview DRM setting has been applied to the site: (1) which page(s) a user viewed each time they previewed a file and (2) how long the user viewed the file.
The page-level report is available when the report is downloaded to Excel.
Each bar in the chart represents a single organisation from the site. Click a bar to show a table with the following details:
a list of every file downloaded by members of that organisation (with the most accessed files at the top)
the file owner
the number of times that file was downloaded by members of the selected organisation
Click
Export
to export this table to Excel. To see which members of the organisation downloaded a file, and on what dates, click a number in the
Number of times accessed
column.
The
Access by user
shows the results sorted by user, not organisation. The
Most popular access
report lists the most accessed files.
There are two reports, which show when certain users have accessed a site:
These reports reveal the duration of each user's visit to a site.
The Site users report lists site users, with options to filter users by Organisation or Group.
Once a document has been marked for OCR, this information is displayed in the OCR Report, which shows:
Number of files / Number of files for OCR
,
Success
,
Errors
,
Number of files do not need OCR
.
To view the OCR Usage on an annual basis, select
View OCR usage report
.
You can view how many documents have been successfully OCRed and then drill down further to see what these documents were. You can view the documents that were not successful alongside the
Author
of the document, the
Failed on date
and the
Reason for the failure
.
Using the failure report information allows you to decide if you want to update those documents and add a new version to trigger the OCR of the document again.
To get a list of all the documents that have been successful or that have failed you can use the
Export to Excel
button.
AI Hub Statistics shows charts with the count of files
Processed between
specified dates, sorted by Analysis engines. The charts have sections for Failed, Queued, and Processed. Select the Processed section of the chart to view the list of processed files and the site where the files are stored.
In the
Files in process
list, select a folder icon to open the location of the file.
A site administrator can also access information about which files are in the AI Hub queue, and at what stage of AI processing, so they can answer user queries or identify bottlenecks in AI processing.