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Accounts receivable

Assign accounts receivable general ledger accounts

If you process receivables for your client in Accounting CS, it's important to assign GL accounts to the AR accounts listed below, no matter the accounting method selected (accrual basis or cash basis) in the
Accounts Receivable
 tab. This makes sure that the journal entries are posted to the correct accounts. Otherwise, the application assigns items with blank accounts to the undistributed account causing balances to be off.
You can assign the accounts receivable GL accounts in the screens below.
GL account
Accounting CS screen
Accounts Receivable
Setup, Clients, Accounts Receivable
 tab General Ledger Accounts section
Bad Debt Expense
Setup, Clients, Accounts Receivable
 tab General Ledger Accounts section
Beginning Balance
Setup, Customers, Accounts Receivable
 tab Beginning Balance section
Cash
Setup, Clients, Accounts Receivable
 tab General Ledger Accounts section
Cost of Goods
Setup, Invoice Items
 screen Purchase Information section (for Item type items)
Finance Charge
Setup, Clients, Accounts Receivable
 tab General Ledger Accounts section
Inventory
Setup, Invoice Items
 screen Inventory Information section (for Item type items)
Sales
Setup, Invoice Items
 screen Sales Information section
Sales tax
Setup, Invoice Items
 screen Sales Tax Information section
Shipping
Setup, Invoice Items
 screen Shipping Information section
Undeposited Payments
Setup, Clients, Accounts Receivable
 tab General Ledger Accounts section (for assets)
Unearned Revenue
Setup, Clients, Accounts Receivable
 tab General Ledger Accounts section (for liabilities)
note
  • The option to specify the client's accounting method (Accrual basis vs. Cash basis) is in the Accounting Method section of the
    Setup
    ,
    Clients
    , then
    Accounts Receivable
     tab.
  • The application doesn't post historical (beginning balance) items to the General ledger. However, these items are available for AR reports.
  • If you attempt to post an item to a period that is outside of the current year, the application posts the item to the current period.

This article applies to:

  • Product: Accounting CS,Accounting CS Client Access

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