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Accounts receivable

Set up clients for accounts receivable processing

You can enable the Accounts Receivable service for a client to add receivables processing features to Accounting CS. You can set up the application so that you process receivables for your clients, or you can set it up so that your clients process their own receivables in Accounting CS Client Access. You must specify settings in the client record before you can begin processing accounts receivable activity.
note
If your accountant has enabled the Accounts Receivable service to add receivables processing features to Accounting CS, you must specify settings in the client record before you can begin processing accounts receivable activity.

Enable the Accounts Receivable service

  1. First, verify that security is enabled for the accounts receivable features.
    1. Select
      Setup
      Firm Information
      Security Groups
      Accounts Receivable
      .
    2. For each security group you want to enable access to the accounts receivable features, select
      Edit
       and then mark the checkbox for each feature.
    3. Save the changes.
  2. Select
    Setup
    ,
    Clients
    , then the
    Main
     tab.
  3. Select the client for which you want to add the Accounts Receivable service, and then select
    Edit
    .
  4. Select the ellipsis in the
    Services
     section.
  5. In the
    Add/Remove Services
     dialog, select the
    Accounting
     checkbox.
  6. Select the
    Accounts Receivable
     checkbox.
  7. In the Clients screen, select
    Enter
     to save the client record with the Accounts Receivable service enabled. The Clients screen should now include the Accounts Receivable tab.

Specify the accounts receivable settings for the client

  1. Select
    Setup
    , then
    Clients
    .
  2. Select the
    Accounts Receivable
     tab.
  3. Select the option for the desired accounting method (accrual basis or cash basis) to use for the client.
  4. Enter the reference number to use for the next receivable transaction you enter for this client.
  5. To have the application display a message prompt if you enter a reference number that has already been used for this client, select the
    Prompt when using duplicates
     checkbox.
  6. Select the default general ledger accounts to use.
  7. Select the criteria by which to sort invoices (customer ID, customer name, date, due date, or reference number).
  8. Select the default invoice layout to use when printing this client's invoices.
  9. To include your client's logo on their invoices, select the ellipsis to browse to the image file.
  10. Select
    Enter
     to save the client record.

This article applies to:

  • Product: Accounting CS,Accounting CS Client Access

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