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Corrected payroll tax forms

Transmission details for corrected 1094-C and 1095-C

If you receive an acknowledgement of
Accepted with errors
 for your client's 1094-C/1095-C internet file, you will need to submit a corrected 1094-C/1095-C internet file. Your corrected file must include transmission information, which includes:
  • the original receipt ID,
  • the submission ID
  • (if you are correcting 1095-C forms) record identifiers for each employee whose form has an error.
The submission ID and record identifier that you need to include in your corrected form 1094-C/1095-C internet file can be found on the
1094-C/1095-C Batch Worksheet
 that was displayed when the original 1094-C and 1095-C forms were created. You can also use the following steps to locate the transmission information manually.
  1. Select the Download link in the IRS Transmission Status Details to download the XML response message file.
  2. Open the file in your Internet browser.
    Example
    The first section of the XML file includes records that indicate which client's 1094-C and 1095-C forms have errors. 
    
<ACATransmitterSubmissionDetail>
  <TransmitterErrorDetailGrp>
    <SubmissionLevelStatusCd>
    Accepted with Errors
    </SubmissionLevelStatusCd>
    <UniqueSubmissionId>
    1095C-16-01234567|1
    </UniqueSubmissionId>
  </TransmitterErrorDetailGrp>
  <TransmitterErrorDetailGrp>
    <SubmissionLevelStatusCd>
    Accepted with Errors
    </SubmissionLevelStatusCd>
    <UniqueSubmissionId>
    1095C-16-01234567|2
    </UniqueSubmissionId>
  </TransmitterErrorDetailGrp>
  <TransmitterErrorDetailGrp>
    <SubmissionLevelStatusCd>
    Accepted
    </SubmissionLevelStatusCd>
    <UniqueSubmissionId>
    1095C-16-01234567|3
    </UniqueSubmissionId>
  </TransmitterErrorDetailGrp>
  <TransmitterErrorDetailGrp>
    <SubmissionLevelStatusCd>
    Accepted with Errors
    </SubmissionLevelStatusCd>
    <UniqueSubmissionId>
    1095C-16-01234567|4
    </UniqueSubmissionId>
  </TransmitterErrorDetailGrp>
</TransmitterErrorDetailGrp>
  3. Make a note of the receipt ID, submission ID, and record identifier in the next section of the file.
    Example
    The error message is contained in the
    ns2:ErrorMessageTxt
     element and the
    UniqueRecordID
     element contains:
    • Receipt ID: the long number separated by hyphens (1095C-16-01234567 in the example).
    • Submission ID: the penultimate number (1 in the example).
    • Record identifier: the last number (3 in the example).
    
<TransmitterErrorDetailGrp>
  <UniqueRecordID>
    1095C-16-01234567|1|3
    </UniqueRecordID>
  <ns2:ErrorMessageDetail>
    <ns2:ErrorMessageCd>
    AIRBR630
    </ns2:ErrorMessageCd>
    <ns2:ErrorMessageTxt>
    Covered individual's name or SSN or DOB is present when Covered all 12 months not checked or no months checked
    </ns2:ErrorMessageTxt>
    <ns2:XpathContent>
    CoveredIndividual:CoveredIndividualAnnualInd
    </ns2:XpathContent>
  <ns2:ErrorMessageDetail>
</TransmitterErrorDetailGrp>
  4. Go to
    Actions
    , then
    Edit Payroll Tax Forms
    .
  5. In the
    Corrected File Transmission Details
     dialog, enter the receipt ID, submission ID, record identifier, and error message.
  6. Locate the original internet file to find the employee who corresponds with the record identifier.

This article applies to:

  • Product: Accounting CS
  • Subject: e-file, Payroll tax forms

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