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Enter accounting transactions

Set data-entry options for the Enter Transactions screen

You can use the
Enter Transactions Options
 screen to select data-entry options for the
Enter Transactions
 screen. These options are intended to make transaction entry faster and more efficient while also allowing you to match data-entry behavior with your preferred workflow. The options that you specify in this dialog are client and user specific, which allows each data-entry staff to set their own options on a client-by-client basis.
  1. Select
    Actions
     then
    Enter Transactions
    .
  2. Select
    Edit
     then
    Options
    .
  3. Select the following settings for the screen:
    • Select the default data-entry method and bank account, journal, and transaction type to use for this client. The application automatically populates the
      Type
      ,
      Bank account
      , and
      Journal
       fields in the
      Enter Transactions
       screen with these selections, but you can change those as necessary during data entry.
    • By default, the application clears the data in the Current Data Entry Session filter when you change the current posting period, select a different client, or close the application. To prevent the application from clearing this data when you change the current posting period or client, mark the
      Clear data entry session only when the application is closed
       checkbox.
  4. Select the default transaction description to use when entering transactions for this client.
  5. Select the date to use as the default date in the
    Date
     field for transactions and payroll checks when you open the
    Enter Transactions
     screen.
  6. Use the hash totals to verify the accuracy of the data you enter. You can choose to display hash totals for the transaction count, reference, amount, debit and credit amounts, and/or GL account. The application calculates each hash total as a summation based on the transactions in your filtered transactions list and displays the totals in the status bar at the bottom of the screen.
  7. Go to the
    Fields to Skip
     tab and select the following:
    • Fields to Skip
      : Mark the checkbox for any field to skip as you enter data in the fields in the Transaction Detail section. When you press the TAB key to move from field to field, the application skips the fields selected in this section.
    • Distribution Columns to Skip
      : Mark the checkbox for any column to skip as you enter data in the Distributions grid. When you press the TAB key to move to the next column, the application skips the columns selected in this section.
  8. Go to the
    Transaction Defaults
     tab to choose journal and reference defaults. The application uses the journals and reference numbers you specify here for various transaction types that are automatically created by the application. For each transaction type, select the appropriate journal from the dropdown and enter a reference.
  9. Go to the
    Payroll
     tab and select the following:
    • Suppress GL account verification:
       Mark this checkbox to have the application save checks without alerting you if GL accounts are missing for one or more distributions.
    • Suppress benefit accrual verification:
       Mark this checkbox to have the application suppress the alert notification when the number of accruable benefit hours used on a payroll check exceeds the accruable benefit hours available for the employee.
    • Convert hours to decimal:
       Mark this checkbox to have the application accept work hours that are entered as hours and minutes in the Enter Transactions screen and convert them automatically to the decimal equivalent.
    • Include inactive employees:
       By default, the application filters out employees who are inactive as of the current system date from the
      Employee
       field in the
      Enter Transactions
       screen. Mark this checkbox to include them.
    • Display taxes that have zero wages and amounts:
       Mark this checkbox to have the application display tax items in the
      Enter Transactions
       screen even if they have zero taxable wages and zero tax amounts. By default, check entry screens don't display tax items that haven't reached the threshold required to begin calculating (such as the Additional Medicare Tax item) nor tax items that have exceeded their limits (such as FICA-SS, FUTA, or SUI). So, if this checkbox is unmarked, no tax information is displayed in the
      Main
       tab of the
      Enter Transactions
       screen for this employee until you enter taxable wages for that employee.

This article applies to:

  • Product: Accounting CS
  • Subject: Journal entries
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