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Enter payroll checks

Checks print the remainder of distribution rather than deductions

Scenario

When you print checks for employees with many deduction items, it's possible they won't fit on the selected check layout. In this situation you will see a summary of the remaining deduction items totaled on the check stub. The check stub in this example has room for only 7 deduction items.  The remainder of the deductions is summarized in the 7th row.
A table with 3 columns: Deductions, Amount, and YTD. The 7th row is for Remainder.
You can choose a different check layout, modify the current check layout, review the employee setup, and remove the Remainder line.

Choose a different check layout

If you've flexibility in check layouts, you can switch to another layout to make space for deduction items. To change layouts, select the
Check Layouts
 tab in the
Setup > Bank Accounts
 window.
Check layouts
Check layout capacity for deduction items
Check layouts
Up to 6
  • Forms CS 114L Legal Two per Page MICR Direct Deposit
  • Forms CS 129L Top Check MICR Direct Deposit Dup Stubs
  • Forms CS 135L Middle Check MICR Direct Deposit Dup Stubs
  • Forms CS 136L Middle Check MICR Direct Deposit Dup Stubs
  • Forms CS 177L Three Per Page Stub Only Direct Deposit
  • Forms CS 339L Middle Check MICR Direct Deposit Dup Stubs
  • Forms CS Z811S Middle Check MICR Direct Deposit
Up to 7
  • Forms CS 230L Three Column Two per Page MICR Direct Deposit
Up to 8
  • Forms CS 131L Three Column Top Check MICR Direct Deposit
Up to 9
  • Forms CS 131L Two Column Top Check Detail Hrs MICR Direct Deposit
  • Forms CS 135L Three Column Middle Check MICR Direct Deposit
  • Forms CS 135L Two Column Middle Check Detail Hrs MICR Direct Deposit
  • Forms CS 136L Three Column Middle Check MICR Direct Deposit
  • Forms CS 136L Two Column Middle Check Detail Hrs MICR Direct Deposit
  • Forms CS 327L Three Column Middle Check MICR Direct Deposit
  • Forms CS 327L Two Column Middle Check Detail Hrs MICR Direct Deposit
  • Forms CS 329L Three Column Top Check MICR Direct Deposit
  • Forms CS 329L Two Column Top Check Detail Hrs MICR Direct Deposit
  • Forms CS 337L Three Column Top Check MICR Direct Deposit
  • Forms CS 337L Two Column Top Check Detail Hrs MICR Direct Deposit
  • Forms CS 339L Three Column Middle Check MICR Direct Deposit
  • Forms CS 339L Two Column Middle Check Detail Hrs MICR Direct Deposit
  • Forms CS 800L Three Column Middle Check Direct Deposit
  • Forms CS 800L Two Column Middle Check Detail Hrs Direct Deposit
  • Forms CS 800LS Three Column Middle Check Direct Deposit
  • Forms CS 800LS Two Column Middle Check Detail Hrs Direct Deposit
  • Forms CS 811L Three Column Middle Check Direct Deposit
  • Forms CS 811L Two Column Middle Check Detail Hrs Direct Deposit
Up to 10
  • Legal Z-Fold Form Middle Check Detail Rates Detail Hrs Direct Deposit
Up to 12
  • Legal Z-Fold Form Middle Check Detail Rates Detail Hrs Direct Deposit

Modify the current check layout

Use the following steps to make the text and repeating area smaller.
  1. Select
    File
    , then
    Layout Designer
    .
  2. Select the payroll layout.
  3. Select the variables in the deduction section of the layout.
    note
    You can use
    Ctrl+select
    .
  4. Select
    Format
    , then
    Text
     and select a smaller font size.
  5. In the Design area, select the green repeating region around the deduction variables and drag the bottom line up to make the area smaller.
If there are more deduction items that don't fit on the layout, you can add another region that will continue the one that does not have enough space.

Review employee setup

Go to the
Payroll Items
 tab on the
Setup > Employees
 window. Check if there are any deduction items that are no longer being used for certain employees. Clear the checkbox in the Active column to tun off Deduction items for that employee.

Remove the Remainder line

To remove the Remainder line in the Deductions section of the layout, edit the Repeating Region Row.
  1. Open your check layout in the
    Layout Designer
    .
  2. Select the repeating row (colored green) without selecting a variable.
  3. Mark the
    Print all without remainder line
     checkbox in the Options section of the Properties in Design Tools.
Layout Designer. Shows Deductions in a grid, with a Payroll row in green. The Design Tools Properties pane shows the Options section, including Print all without remainder line checkbox.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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