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Enter payroll checks

Set options in the Enter Batch Handwritten Payroll screen

You can use the
Enter Handwritten Payroll Checks Options
 screen to customize and save payroll check data entry options, per client, in the
Enter Batch Handwritten Payroll Checks
 screen.
To access the screen, select
Actions
,
Enter Batch Handwritten Payroll Checks
,
Edit
, then
Options
.
Review the following options you can set on the screen:

Data Entry Defaults

Bank Account
: Select a default bank account for this client. If you leave this field blank, the application uses the 1st active bank account listed alphabetically for the client.
Primary Sort Order
: Select the default sort order to display employee information in the Rapid tab and Detail tab of the Enter Batch Handwritten Payroll Checks screen for this client. The field defaults to
Employee ID
, but you can also sort by
Department
,
Employee name
, or
Location
. You can choose to sort in ascending or descending order.
Secondary Sort Order
: This field is available only if the Primary sort order is set to
Department
 or
Location
. When active, the field defaults to
Employee ID
 but you can also sort by
Employee name
. You can choose to sort in ascending or descending order.

Settings

Suppress GL account verification
: When this checkbox is marked, the application won't alert you when you save checks for which GL accounts are missing for 1 or more distributions.
Suppress benefit accrual verification
: When this checkbox is marked, the application won't alert you when the number of accruable benefit hours used on a payroll check exceeds the accruable benefit hours available for the employee.
Convert hours to decimal
: When this checkbox is marked, the application will accept work hours that were entered as hours and minutes in the
Enter Batch Payroll Checks
 screen and will convert them automatically to the decimal equivalent. Examples: The application will convert 30.15 (30 hours and 15 minutes) to 30.25 and will convert 30.75 (30 hours and 75 minutes) to 31.25.
Suppress generate liabilities prompt
: When this checkbox is marked, the application won't display the
Generate Liabilities
 screen when you select
Enter Batch
.
Display taxes that have zero wages and amounts
: Mark this checkbox to have the application display tax items in the
Enter Batch Handwritten Payroll Checks
 screen even if they have zero taxable wages and zero tax amounts. By default, check entry screens do not display tax items that have not yet reached the threshold required to begin calculating (such as the Additional Medicare Tax item) nor tax items that have exceeded their limits (such as FICA-SS, FUTA, or SUI). So, if this checkbox is unmarked, no tax information is displayed in the
Enter Batch Handwritten Payroll Checks
 screen for this employee until you enter taxable wages for that employee.

Columns to hide

Mark the checkboxes in this section to hide columns in the
Rapid tab
 of the
Enter Batch Handwritten Payroll Checks
 screen.
note
  • When you mark a checkbox in this section, the application hides all associated columns in the Rapid tab, regardless of how the columns are set up in the Rapid Tab Grid Column Setup section. So, marking the
    Overtime hours
     checkbox here hides the overtime columns for all payroll items in the
    Rapid
     tab.
  • Marking these checkboxes doesn't affect the columns that display in the
    Details
     tab of the
    Enter Batch Handwritten Payroll Checks
     screen.
  • You can't mark both the
    Employee ID
     checkbox and the
    Employee Name
     checkbox. Marking one will disable the other.

Rapid tab grid column setup

Use the fields and grid in this section to choose the columns and fields to be displayed in the
Rapid
 tab as well as the order in which they are displayed. By default, the
Display all pay items and employee tax items
 option is selected. To begin customizing the columns, select
Display selected payroll and/or tax items
.
note
  • You can use the standard grid control buttons to move or delete rows in the grid.
  • During payroll check entry, the
    Enter Batch Handwritten Payroll Checks
     screen will display the columns and fields associated with a payroll or tax item only if that item is active for at least one employee in the batch.
  • If you've marked a checkbox in the Columns to Hide section, the application hides all associated columns in the Rapid tab, regardless of how you have set up the Rapid Tab Grid Column Setup grid. So, marking the
    Overtime hours
     checkbox in the Columns to Hide section hides the overtime columns for all payroll items in the Rapid tab.
  • The
    Detail
     tab isn't affected by the selections you make in the Rapid Tab Grid Column Setup grid. All payroll and tax items being used by employees and all their applicable columns are displayed on the
    Detail
     tab, regardless of your choices here.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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