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Enter payroll checks

Refresh payroll checks

You can refresh payroll check information for unprinted payroll checks and for handwritten payroll checks that haven't yet had any liabilities generated. This will update all employee information that may have changed since the payroll check was entered and recalculate the check accordingly.
note
Refreshed checks will include any non-standard hours and/or override amounts that were entered on the original check as long as all of the following conditions apply.
  • The payroll item is active for the employee
  • The location/department/percent combinations must still be the same for the employees set up to enable auto-pay distributions based on percentages.
  • No location/department combinations have been removed for the employee.

Enter Transactions screen

A
Refresh Payroll Check
 option is available from the
Edit
 menu of the screen for unprinted payroll checks or for handwritten payroll checks that haven't yet had any liabilities generated. This option isn't available for payroll checks that are marked as cleared in the Reconcile Bank Accounts screen.
  1. Select
    Actions
    , then
    Enter Transactions
    .
  2. Select the payroll check in the Transactions list, select
    Edit
     and then
    Refresh Payroll Check
    .
  3. Select 1 of the following:
    1. Select
      Yes
       to recalculate the payroll check using all of the latest information for the employee, including any changes to payroll items, accruable benefit items, tax exemptions, work locations, GL accounts, etc.
      note
      When you refresh a payroll check, the application will re-create the check using the current payroll item exclusions that are set up for the associated payroll schedule.
    2. Select
      No
       to leave the information the way it was.

Enter Batch Payroll Checks screen or Enter Batch Handwritten Payroll Checks screen

To recall (unsuspend) a batch at a later time, select the appropriate client from the dropdown list at the top right corner of the Enter Batch [Handwritten] Payroll Checks screen, and then choose the suspended payroll date from the Payroll schedule dropdown list.
When you recall a suspended batch, a prompt displays, asking if you're sure you want to refresh the checks included in the current batch.
  • Select
    Yes
     to recall the batch and recalculate the payroll checks using all of the latest information for the employee, including any changes to payroll items, accruable benefit items, tax exemptions, work locations, GL accounts, etc.
    note
    If payroll item exclusions for the payroll schedule associated with this batch have been changed since the batch was originally printed, the application will re-create the checks and apply the current payroll item exclusions.
  • Select
    No
     to recall the batch without refreshing the payroll check information. The checks will contain the information that was saved on the checks when the batch was suspending.
  • Select
    Cancel
     to return to the Enter Batch [Handwritten] Payroll Checks screen without recalling the suspended batch. This provides you with an opportunity to determine what has changed for those employees.
note
In the case where employees have been added or removed from a payroll schedule, the application will still create the checks for those employees, but will mark the
DNP
 checkboxes for them as a visual indicator that checks have been added or removed from the batch.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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