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Editing payroll tax forms

Payroll tax forms show "Applied For" instead of a SSN

If the
SSN/EIN
 field is left blank on the
Main
 tab the
Employees
 screen for an employee, or if an Individual Taxpayer Identification Number (ITIN) is entered, the application automatically enters “Applied For” in Box A of Form W-2 (per the Form W-2 instructions) and in Box 2 of Form 1095-C when your Form W-2 or 1095-C reports are due.
For more information, refer to the IRS website for the definition of an ITIN and/or section 4 of Publication 15 (Circular E):
  • From Publication 15:
    IRS individual taxpayer identification numbers (ITINs) for aliens
    . Do not accept an ITIN in place of an SSN for employee identification or for work. An ITIN is available only to resident and nonresident aliens who are not eligible for U.S. employment and who need identification for other tax purposes.
To make sure your tax forms are correct, go back and update the employee's record as soon as you get the employee's SSN.

This article applies to:

  • Product: Accounting CS
  • State: All states
  • Subject: Payroll tax forms
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