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Prepare form W-2

Display more than 3 Box 14 codes on Form W-2 layout

Accounting CS provides space for up to 3 Box 14 codes and amounts on Form W-2 layouts. If an employee has more than 3 Box 14 items, the application will print a second W-2 form that includes the remaining codes, up to 3 codes per form.
To reduce the number of Form W-2 copies that print for those employees, you can modify the Form W-2 layout and add more code variables to Box 14.
  1. Select
    File
    , then
    Layout Designer
    .
  2. Select
    +
     next to the W-2 Forms folder, then the desired year's folder to expand them.
  3. Double-click the layout that you want to modify.
  4. In Design Tools, select
    Variables
    .
  5. Select
    Tax Form
    ,
    W-2
    , then
    Box 14 Code 4
    .
  6. Drag the variable into Box 14 where you want it to display.
    note
    Variables are available for up to 6 codes. Any additional Box 14 codes after 6 will cause an additional copy of Form W-2 to print for the employee.
  7. Drag the Box 14 Amount 4 variable into Box 14 and position it where you want it to display.
  8. Resize the variables or font, if needed.
  9. Select
    File
    , then
    Save
     when you've finished.
    note
    New Jersey requires that SDI, UI/WF/SWF, and NJ DI Plan Provider Number codes be listed first in Box 14, followed by any additional codes. This means that for employees who worked in New Jersey, regular Box 14 items will print beginning with the Code 4 variable on W-2 layouts.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll tax forms

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