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Report new hires to state agencies
You'll need to contact the state you're filing with and register as a multi-state employer, even if you're only filing for 1 state. The application creates the state new hire files in the multi-state method of reporting.
- SelectActions,Process New Hires, thenEmployees.noteYou can also use these instructions to report California Independent Contractors. To do so, selectActions,Process New Hires, thenCalifornia Independent Contractors.
- In theNew hire filing statefield, select the state.
- In theName controlfield, enter the first 4 characters of the name your firm is registered with the state with.note
- This field defaults to the first 4 characters of the name listed in the Firm screen, or the client's Payroll name listed in the Clients screen.
- These states are exceptions to this naming convention: California, Delaware, Idaho, Illinois, Kansas, and Nevada.
- Mark the checkboxes for the client or employees of a client to include in the new hire file. The grid contains all employees who haven't been reported as new hires yet.tipYou can change the reported status of an employee manually using theNew hire reportedcheckbox on the Personal tab of the Employees screen.
- (Optional) SelectPreview Selectedto review the file and it's contents.
- SelectCreate File.
- Retrieve the file from the state-specific folder in the file location indicated on the Process New Hires screen and send it to the agency in the requested manner.
tip
You can use the
Manage New Hire Files
screen to exclude clients from the new hire file and move them back to the Process New Hires
screen.To access the screen, select . In the
Actions
Process New Hires
Employees
Process New Hires
screen, select Manage Files
.The Manage New Hire Files grid contains all clients contained in the new hire files. To exclude clients from the file and move them back to the
Process New Hire Files
screen, you can mark the checkbox next to the client then select Mark as Unreported
.This article applies to:
- Product: Accounting CS
- Subject: Payroll checks, Setup