Skip to main content

Legal

Tax & Accounting

Trade & Supply

Risk & Fraud

News & Media

Books

Developers

Set up employees and payroll items

Set up workers' compensation

You can find a list of available workers' compensation classification codes (or classes) and descriptions for each state in the
Workers' Compensation Codes
 screen. In the
Workers' Compensation
 tab of the
Setup
 then
Clients
 screen, you can select codes that your client has been assigned along with an associated rate for each code. The codes and rates are available for any state the client does business in, meaning all states that are available to them in the
Payroll Taxes
 tab of the
Clients
 screen.
To set up workers' compensation, you'll need to set up compensation codes for the client then set up the compensation for each employee:
  1. Set up workers' compensation codes for the client:
  2. Select
    Setup
    ,
    Clients
    , select the client from the the Client list, then select
    Edit
    .
  3. Go to the
    Workers' Compensation
     tab, go to the Workers' Compensation grid, and select the state and code from the dropdowns. The states available in the list reflect the states available to the client in the
    Payroll Taxes
     tab.
  4. Enter or select the general ledger liability and expense accounts to be used when journal entries related to the accrual of workers' compensation amounts are created. The account numbers entered here will be used by default for all the client's employees, but you can modify them at the employee level if necessary.
  5. Select ellipsis next to the Rate column to enter the rate, effective date, and experience modification percentage in the
    Workers' Compensation Rate
     window.
  6. Select the agent to be used for the creation of liabilities for the code. The dropdown contains all Payroll Agent type vendors set up for the client. (For Washington only, this will be the tax agent.)
  7. Add rows until all of the workers' compensation codes are added for the client then select
    Enter
     to save the codes.
  8. Set up workers' compensation for an employee:
  9. Select
    Setup
    , then
    Employees
    .
  10. Select the client at the top of the screen, select the employee in the Employees list, then select
    Edit
    .
  11. Go to the
    Workers' Compensation
     tab. The grid is populated with the Workers' Compensation codes that are set up for the client in the
    Workers' Compensation
     tab of the
    Clients
     screen. Mark the
    Active
     checkbox next to a code to activate it for the employee.
  12. Select the accounts from the
    GL Liability
     and
    GL Expense
     dropdowns to specify the general ledger liability and expense accounts to be used for the premium amount for all location or department combinations.
  13. If you want the employee to be excluded from workers' compensation, mark the
    Exempt
     checkbox.
  14. Select
    Enter
     to save the employee information.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks, Setup
Chat now

error-icon

Triva isn't available right now.

Check out the support page for our phone number and hours

error-close