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Add reporting units for work locations

Certain states (currently Arkansas, Indiana, Iowa, and Minnesota) require some employers to separate employee wages based on work locations and they assign a reporting unit code for each location. You can enter these reporting unit codes in the
Client Locations
 screen. When work locations are assigned to employee records, wages that the employee earns in a particular work location become associated with the assigned reporting unit code and will display appropriately on state withholding forms.
Do the following to have state withholding forms separate wages for employees by reporting unit:
  1. Select
    Setup
     then
    Clients
    .
  2. Select the client you need,
    Edit
    , then
    Locations
    .
  3. In the
    Client Locations
     window, add work locations if necessary. Otherwise, edit any existing locations as follows.
    1. In the
      Reporting unit
       field, enter the reporting unit code and then save your changes.
    2. Select
      Setup
       then
      Employees
      . In the Locations and departments section of the Main tab, use the grid to select the locations/departments that are active for this employee, and then save your changes.
    3. Enter your payroll checks, specifying how many hours the employee worked for each location, and then process payroll as usual.
    4. When it's time to process payroll tax forms, you can view the amounts listed for each reporting unit in the Reporting Unit column of the Employee Data tab of the
      Edit Payroll Tax Forms
       screen.
    5. If the employee works in multiple locations,
      See Detail
       displays in the Reporting Unit column. Select the ellipsis at the end of the row to open the
      Reporting Unit Wages
       screen, which lists all the reporting units that are applicable to that employee, as well as the Gross SUI and Taxable SUI amounts associated with each reporting unit.
    6. The application creates an additional tab for each reporting unit number. Select the tabs to show the wages that are to be reported for each reporting unit.
    7. Either select
      Process Forms
      , or open the
      Process Payroll Tax Forms
       screen to continue processing the forms.

This article applies to:

  • Product: Accounting CS
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