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Set up your client

Transfer client information

You can use the
Transfer Client Information
 screen to copy the following information from one client record to another, saving time during client setup and helping to avoid potential data entry errors. You can transfer the following types of information:
    • Accounting CS transfers the account groupings that are added to the client on the Account Groupings screen.
    • In the Details column, select
      All
       to transfer all account groupings or
      Selected
       (and then select the ellipsis button) to select the account groupings to transfer — Account classification, Leadsheet schedule, and/or any custom groupings.
    • If both the source and destination clients have an account grouping with the same description, the application updates the account grouping information in the destination client record.
    • In order to transfer account grouping code/subcode assignments for GL accounts, you must transfer the account groupings and chart of accounts at the same time.
    • Accounting CS transfers accruable benefit items that are added to the client via the Accruable Benefits screen.
    • In the Details column, select
      All
       to transfer all accruable benefit items or
      Selected
       (and then select the ellipsis button) to select the accruable benefit items to transfer.
    • If both the source and destination clients have an accruable benefit item with the same description, the application will update the accruable benefit item information in the destination client record.
    • Accounting CS transfers bank accounts that are added to the client via the Bank Accounts screen.
    • In the Details column, select
      All
       to transfer all bank accounts or
      Selected
       (and then select the ellipsis button) to select the bank accounts to transfer.
    • If both the source and destination clients have a bank account with the same description and account number, the application will update the bank account information in the destination client record.
    • Accounting CS transfers the GL accounts that are added to the client via the Chart of Accounts screen.
    • In the Details column, select
      All
       to transfer all GL accounts or
      Selected
       (and then select the ellipsis button) to select the GL accounts to transfer.
    • If the destination client does not have an existing chart of accounts, the application copies the source client's account mask, segment codes, and GL accounts.
    • If the destination client has an existing chart of accounts, the source and destination clients' masks must match exactly — including the number and order of segments, the core and primary segments selected, separators and mask characters used, and the
      Allow leading zeros
       checkbox setting.
    • If both the source and destination clients have a GL account with the same account number, the application will update the account information in the destination client record.
    • Accounting CS transfers departments that are added to the client via the  Departments screen.
    • In the Details column, select
      All
       to transfer all departments or
      Selected
       (and then select the ellipsis button) to select the departments to transfer.
    • If both the source and destination clients have a department with the same description, the application will update the department information in the destination client record.
    • In order to transfer location and department assignments for employees or employee templates, you must transfer the locations, departments, and employees (or employee templates) at the same time.
    • Accounting CS transfers employee records that are added to the client via the Employees screen.
    • In the Details column, select one of the following options.
      • All.
         Transfer all employee records.
      • Selected Types.
         Select the ellipsis button to select the employee types to transfer — agriculture, household, independent contractor, and/or standard employees.
      • Selected.
         Select the ellipsis button to select individual employees to transfer.
    • If both the source and destination clients have an employee with the same ID, EIN/SSN, and last name, the application will update the employee information in the destination client record.
    • Accounting CS transfers employee templates that are added to the client via the Employees Templates screen.
    • In the Details column, select one of the following options.
      • All.
         Transfer all employee template records.
      • Selected Types.
         Select the ellipsis button to select the employee types to transfer — agriculture, household, independent contractor, and/or standard employee templates.
      • Selected.
         Select the ellipsis button to select individual employee templates to transfer.
    • If both the source and destination clients have an employee template with the same ID and description, the application will update the employee template information in the destination client record.
    • Accounting CS transfers locations that are added to the client via the Clients screen.
    • In the Details column, select
      All
       to transfer all locations or
      Selected
       (and then select the ellipsis button) to select the locations to transfer.
    • If both the source and destination clients have a location with the same description and taxing address, the application will update the location information in the destination client record.
    • In order to transfer location and department assignments for employees or employee templates, you must transfer the locations, departments, and employees (or employee templates) at the same time.
    • Accounting CS transfers payroll items that are added to the client via the Payroll Items screen.
    • In the Details column, select one of the following options.
      • All.
         Transfer all payroll items.
      • Selected Types.
         Select the ellipsis button to select the payroll types to transfer — pay, deduction, and/or employer contribution type.
      • Selected.
         Select the ellipsis button to select individual payroll items to transfer.
    • If both the source and destination clients have a payroll item with the same description and pay item type, the application will update the payroll item information in the destination client record.
    • Accounting CS transfers tax codes that are added to the client via the Tax Codes screen.
    • If both the source and destination clients have a tax code with the same code and subcode, the application will update the tax code information in the destination client record.
    • In order to transfer tax code/subcode assignments for GL accounts, you must transfer the tax codes and chart of accounts at the same time.
    • The source and destination clients must be the same entity type.
    • The source and destination clients must be in the same fiscal year.
    • Accounting CS transfers trial balance views that are added to the client via the Enter Trial Balance screen.
    • In the Details column, select
      All
       to transfer all trial balance views or
      Selected
       (and then select the ellipsis button) to select the views to transfer. All trial balance views that were set up for the source client in the View Maintenance screen are available for transfer.
    • If both the source and destination clients have a trial balance view with the same description, the application will update the trial balance view in the destination client record.
    • Accounting CS transfers vendor records that are added to the client via the Vendors screen.
    • In the Details column, select one of the following options.
      • All.
         Transfer all vendor records.
      • Selected Types.
         Select the ellipsis button to select the vendor types to transfer — trade vendors, payroll agents, and 1099 recipients.
      • Selected.
         Select the ellipsis button to select individual vendors to transfer.
    • If both the source and destination clients have a vendor with the same ID and vendor name combination, the application will update the vendor information in the destination client record.
    • The application will not transfer firm vendor or tax agent vendor records.
  1. To turn on Transfer Client Information:
  2. Select
    Setup
    ,
    Firm Information
    ,
    Security Groups
    , then the
    General
     tab.
  3. Mark the
    Transfer Client Information
     checkbox.
  4. To transfer information from one client record to another:
  5. Select
    File
    , then
    Transfer Client Information
    .
  6. Select the name of the client you want to copy information from in the
    Source client
     field.
  7. Select the name of the client you want to transfer information to in the
    Destination client
     field.
  8. Mark the checkbox for each type of data you want to transfer in the
    Information to Transfer
     grid.
  9. If the Details column for a data type includes a dropdown:
    • Select
      All
       to transfer all of the data of that type.
    • Use
      Selected
       to select specific data of that type to transfer. Select the ellipsis to open the <data type> selection window and select the specific data you want to transfer.
  10. Select
    Transfer
    .
    A diagnostic report displays after transferring the information.

This article applies to:

  • Product: Accounting CS
  • Subject: Clients

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