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Fixed Assets CS Support

Set up asset associations

Associations are used to sort assets during data entry (by selecting a column heading in the Asset List window), to categorize assets to report purposes, and enter additional information needed for UltraTax CS personal property tax returns. They may also be used to focus the list of available assets when reassigning assets or selecting assets for a mass transfer or mass disposition.
  1. Open the client.
  2. Select
    Setup
    , then
    Associations
    .
  3. Do one or both of the following tasks.
    • Mark the checkbox for the association you want to set up.
    • For UltraTax CS personal property tax returns, select the
      Enable
       button to turn on all associations that are needed for any states that are attached to this client.
  4. Select the association that you want to set up (if it isn't already highlighted) and select the
    Properties
     button.
    The
    Association Properties
     window opens (unless you are setting up an Oil & Gas association, in which case the
    Oil & Gas
     window opens).
    The steps to finish setting up your association vary depending on whether the association will or won’t maintain a list of acceptable values, or if you are setting up the Oil & Gas association.
  5. Select the appropriate link for more information.
    1. Select the
      A list of acceptable values is not maintained
       option.
    2. Select the option for the proper data format.
    3. Select
      OK
       to close the window.
    The association field now accepts entries only in the data format you specified.
    1. If you are setting up a custom association, select the
      A list of acceptable values IS maintained
       option.
    2. To enter the list of acceptable values for this association, select the
      Add
       button.
    3. Enter an acceptable value for the
      association
       field.
    4. Select the
      Enter
       button.
    5. Repeat steps c and d for each value you want to add.
    6. Select
      OK
      .
    The values you entered are now available for selection from the dropdown list in the association field during asset data entry.
    1. In the
      Oil & Gas
       window, select the
      Add
       button.
    2. Enter the cost center, well number, description, beginning reserves, and current-year production of this well.
    3. Select the
      Enter
       button to save the information you entered.
    4. Do one of the following tasks.
      • To add information for another cost center and well: Repeat steps a - c.
      • If you are done adding cost centers and wells: Select
        Done
        .
    The well descriptions you have added are available for selection from the dropdown list in the
    Oil & Gas
     field in the Asset Detail window for the current activity.
    You can now enter oil and gas well assets for this client.
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