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New Client dialog or Client Properties dialog

To add a new client to Fixed Assets CS, select
File
, then
New Client
.
To update information for an existing client, open that client and then select
File
, then
Client Properties
.

Fields & buttons

Use this dropdown list to select the data location in which you want to store the new client's data. You'll need to add a data location in the
Setup
,
System Configuration
, then
Data Locations
 tab before you can select it here.
Enter up to 11 alphanumeric characters to represent the unique ID for this client. Don't include any blank spaces or special characters. The application automatically uses all capital letters for this field.
If you also process information for this client in UltraTax CS, Accounting CS, or Creative Solutions Accounting (Write-Up CS or Trial Balance CS), you'll need to use the same client ID in all applications.
Enter the client's full name. Fixed Assets CS uses this name on all reports, including the Form 4255, Form 4797, and Form 4562 facsimiles.
Enter the client's entity type, or press F4 and select the correct entity type from the dropdown list.
Enter the client's employer identification number or Social Security number. Fixed Assets CS automatically inserts the hyphens based on the entity type.
If the client has applied for but not yet received an EIN or SSN number, enter the letter
A
 in this field. Fixed Assets CS then prints
Appl'd For
 wherever the number is required on forms or reports.
Enter the client's fiscal year-end date using the
MMDDYY
 format.
Select the calculation period for this client (Annual, Quarterly, or Monthly) and then enter the ending date for the client's current depreciation period using the
MMDDYY
 format.
Fixed Assets CS uses the fields in the
Short Years
 tab to calculate the correct prior and current depreciation expense for assets. These fields are also used to indicate if the client's first year was a short year.
  • Oldest:
     If the company has a year end prior to the year end entered in
    Interim
    , enter that year end date here.
  • Interim:
     If the company has a year end prior to the date entered in
    Most recent
    , enter that year end date here.
  • Most recent:
     Enter the company's first year end that is prior to the date entered in
    Current fiscal year end
    .
When you are done making your changes, select
Tasks
, then
Calculate All Assets
 to recalculate depreciation for all of the current client's assets.
Due to the importance of these fields for accurate depreciation calculation, Fixed Assets CS doesn't let you close the
New Client
 window (or the
Client Properties
 window) until the year ends are entered correctly. Verify the following conditions exist.
  • The dates are entered in ascending order from the
    Oldest
     to the
    Most recent
     field.
  • You only enter year ends that are different from the year end preceding or following.
  • You only enter year ends prior to the year end entered in
    Current fiscal year end
    .
  • You enter the year in
    MMDDYY
     format because the application only calculates depreciation based on whole months. Therefore, the
    DD
     should be the last day of the month.
This field displays the most recent status event logged by a user for this client.
Select this button to open the
Client Status
 window in which you can change client status events or schedule events.
Select this button to open the
Advanced Properties
 window in which you can password protect the client's data.

This article applies to:

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