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Permissions

Configure the MyFiles drawer

The MyFiles drawer is for private documents. Follow these steps to manage user access to this drawer.
  1. Select
    Administration
     then
    Manage Users & Group
    .
  2. Go to the
    Groups
     tab and add a group with the following details:
    • Select Group
      : New Group
    • Group Name
      : D-MY FILES [RAED] - FULL ACCESS
    • Comments
      : Drawer Permission Groups
    • Upload Location
      : Unassigned
  3. Select
    Save
    .
  4. Go to the
    Group Permissions
     tab, select
    D-MY FILES [RAED] - FULL ACCESS
    from the
    Group
     dropdown, and mark the following checkboxes:
    • Read
       for the FileRoom.
    • Read
      ,
      Add
      ,
      Edit
      ,
      Delete
      , and
      Lookup Mgmt
       for My Files.
  5. Select
    Save
    .
  6. Go to the
    Groups
     tab and add a group with the following details:
    • Select Group
      : New Group
    • Group Name
      : D-MY FILES [RAED] - LIMITED ACCESS
    • Comments
      : Drawer Permission Groups
    • Upload Location
      : Unassigned
  7. Select
    Save
    .
  8. Go to the
    Group Permissions
     tab, select
    D-MY FILES [RAED] - LIMITED ACCESS
    from the
    Group
     dropdown, and mark the following checkboxes:
    • Read
       for the FileRoom.
    • Read
      ,
      Add
      ,
      Edit
      , and
      Delete
       for My Files.
  9. Select
    Save
    .
  10. Go to the
    Group Document Securty
     tab, select
    D-MY FILES [RAED] - LIMITED ACCESS
     from the
    Group
     dropdown, and set the following settings:
    • Select the
      FileRoom
       then the
      MyFiles
       drawer.
    • Select
      Author
       from the Indexes then
      Deny Access
      .
    • Enter an
      asterisk
       in the
      Lookup
       field then select
      Add
      .
  11. Select
    Save
    .
  12. Go back to the
    Groups
     tab and enter users to the new groups:
    • Add the users you want to have access to all documents in MyFiles to
      D-MY FILES [RAED] - FULL ACCESS
      .
    • Add the users you want to have access only to their own documents to
      D-MY FILES [RAED] - LIMITED ACCESS
      .
  13. Go to the
    User Document Security
     tab, select a member of the
    D-MY FILES [RAED] - LIMITED ACCESS
     group, then set the following settings:
    • Select the
      FileRoom
       then the
      MyFiles
       drawer.
    • Select
      Author
       from the Indexes then
      Allow Access
      .
    • Select the user's name from the the
      Lookup
       field then select
      Add
      .
  14. Repeat step 13 for each member of
    D-MY FILES [RAED] - LIMITED ACCESS
    .

This article applies to:

  • Product: GoFileRoom
  • Subject: Preferences

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