2023 1040SCANverify policy - 1041 return

1040SCANverify policy for 1041 - workflow

When a binder is being created to submit to SurePrep for 1040SCANverify, the review wizard functionality provides an option to the user to process the post verification wizards, either In-house or by SurePrep.
The post verification wizards start with Step 3 and ends with Step 7 as follows:
  • Step 3: Superseded Documents
  • Step 4: Child Form Association
  • Step 5: Duplicate Data
  • Step 6: New Form Review
  • Step 7: Tax Exempt Income
  • The 1040SCANverify section provides two sub-options, SurePrep and In-house.
  • Selecting
    SurePrep
    will select all the wizards that SurePrep will process, except for the Tax Exempt Income wizard.
  • Step 1: Pre-Verification
  • Step 2: Verification
  • Step 3: Superseded Documents
  • Step 4: Child Form Association
  • Step 5: Duplicate Data
  • Step 6: New Form Review
If you select
SurePrep
and selected the checkboxes to skip all steps or any of steps 6 and 7 from the review process, they will not appear at your end.
  • If
    Inhouse
    is selected, SurePrep will process the following wizards
  • Step 1: Pre-Verification
  • Step 2: Verification
If you select the
Inhouse
, and if you have checked the boxes to skip all steps or any of the steps from the review process, it will not appear at your end.

1040SCANverify policy - tax year 2023

1040SCANverify is a service provided by SurePrep that processes source documents specified in this policy.
Specific procedures and standards are followed for 1040SCANverify.
Auto-verified pages
  • Auto-verified (Native PDF) pages will not be reviewed by SurePrep during verification unless it appears for review. You can add SurePrep barcodes on pages that require special attention from SurePrep. Similar to documents that are auto-verified as native PDFs, supported non-native pages that are auto-verified (using Artificial Intelligence and Machine Learning) will not appear in the verification step by default.
  • Native PDF documents may appear in the verification step if a required identifier field is missing (SSN, name)
  • If any references are captured/adjusted on AV page, it will be billed as a standard document
SurePrep Barcode:
  • SurePrep Include barcode automation- The information from the page will be captured regardless of the standard policy (Incorrect SSN, Prior Tax Year, etc.)
  • If the
    Bookmark Only
    barcode is identified on a page, SurePrep's OCR will automatically skip the document from the (Step 2) Verification Wizard
  • Verifiers will not see the document appear during verification. Document(s) with the
    Bookmark Only
    barcode may appear in the next Review Wizard step, if applicable (Child Form Association, New Form Review, etc).
Placing a barcode on a multi-page document:
  • For certain multi-page documents (Consolidated Statements, Schedule K-1, etc.), you only need to place the barcode once on any one of the pages from the set.
Example: Placing a
Bookmark Only
barcode on Page 2 of 4 will bookmark and skip verification for the whole document set. However, for K-1s, placing the barcode only on a State K-1 will bookmark and skip only that State K-1 and its supplemental pages.
  • Some Consolidated Statements may have more than one account number in a single consolidated statement. When placing a barcode, you will need to place a barcode for each different account number.
Example: 1000 pages Consolidated Statement for Goldman Sachs may have pages 1-500 with 'ABC' account number and pages 500-1000 may have EFG as the account number. In this scenario, despite it being a single 1000-page Consolidated Statement, you will need to place 2 barcodes - one for 'ABC' and the other for EFG.
  • Exclude Cover Letter Pages: Certain multi-page documents include a cover letter with little to no information connecting it to the rest of the multi-page document set. We recommend excluding Cover Letter pages for Schedule K-1s and the consolidated statement intro pages.
Document types
1040SCANverify identifies, analyzes, and captures the following source document types:

IRS Forms

  • W-2: Wages
  • W-2C: Corrected Wage and Tax Statement
  • W-2G: Gambling Winnings
  • W-3: Transmittal of Wages and Tax Statement
  • 1099-B: Sale & Disposition of shares and securities
  • 1099-INT: Interest
  • 1099-DIV: Dividend
  • 1099-C: Cancellation of Debt
  • 1099-G: State/Local Income Tax Refund
  • 1099-MISC: Miscellaneous Income
  • 1099-OID: Original Issue Discount
  • 1099-PATR: Patronage Dividends
  • 1099-R: Retirement Income
  • Schedule K-1 Form 1065(Partnership Income) & Form 8865
  • Schedule K-1 Form 1120S: S Corporation Income
  • Schedule K-1 Form 1041: Trust Income
  • 1098: Mortgage Interest Expense
  • Form 2439: Notice to Shareholder of Undistributed Long-Term Capital Gains
  • Form CCC-1099G
  • Form CSF 1099R - Statement of Survivor Annuity paid
  • 1099-K
  • K-1 Cover Letter
  • K–1 Package
  • Schedule K-3 (Form 1116: Foreign Tax Credit information, Passive Foreign Investment Companies (PFICs for 2024 TY))
  • Form 8949 Sales and Other Dispositions of Capital Assets
  • Resident/Nonresident State K-1s* (Applicable to CCH Axcess Tax only)
    • AL
    • AR
    • AZ
    • CA
    • CO (1065/1120S)
    • CT (1065/1120S)
    • DC (1065)
    • GA (1065/1120S)
    • HI
    • IL
    • IN
    • KY
    • MA
    • MD
    • MN
    • MS
    • NC
    • NJ
    • NY
    • OH
    • PA
    • SC
    • VA
    • VT
    • WI
    • WV
1041 returns for GoSystem / Lacerte / UltraTax – State K-1 are only indexed to their parent Federal K-1, no data is captured.
Brokerage statements
  • 1St Global Capital Corporation
  • 1st Source Bank
  • Abbot Downing
  • Acadia Trust, N.A.
  • Acorns Securities LLC
  • Addison Gibson Foundation
  • Alaska Trust Company
  • Allen Trust Company
  • Alliant Securities Inc
  • Allstate Financial Services LLC
  • Amarillo
  • Amegy Bank N.A.
  • America Northcoast Securities
  • American Century Investment Services, Inc.
  • American Enterprise Investment Services Inc
  • American Portfolios Financial services Inc.
  • Ameriprise Certificate Company
  • Ameritas Investments Corp.
  • Ameritrade Clearing Inc.
  • Ameritrust Corporation
  • AMG National Trust Bank
  • Anawon Trust
  • Apex Clearing
  • Arlington Trust Company
  • Arvest Bank
  • Asset Mark Trust Company
  • Associated Trust Company
  • Atlantic Trust Company
  • AUSDAL Financial
  • AXA Advisors
  • B. Riley & Co. LLC
  • B.C.Ziegler and Company
  • Baker Boyer Bank
  • Bancorp South Bank
  • Bancwest Investment Services
  • Bangor Savings Bank
  • Bankedco & Co
  • Bank of America
  • Bank Of America Private Wealth Management
  • Bank Of Blue Valley
  • Bank of Hawaii
  • Bank of New York
  • Bank of Oklahoma
  • Bank Of Stockton
  • Bank of Texas, N.A
  • Bank of The West
  • Banktrust
  • Bar Harbor Trust Services
  • Barclays
  • Barclays Capital Inc
  • BB&T Capital Markets
  • BB&T Securities LLC
  • BBVA Compass
  • BBVA Compass Investment Solutions
  • Beacon Trust Company
  • Becu Trust Co
  • Benefit Trust Company
  • Benjamin F. Edwards & Co.
  • Bergen Capital
  • Berkshire Bank
  • Bernard Herolo & Co., Inc.
  • Bernardi Securities Inc
  • Bessemer Trust
  • Betterment Securities
  • Bison Financial Group
  • BMO Harris Bank N.A
  • BMO Harris Financial Advisors
  • BNP Paribas
  • BNY Mellon Wealth Management
  • BNY Mellon, N.A.
  • Borel Private Bank and Trust Co.
  • BOSS, INC. One Williams Center Plaza SE
  • Boston Private Bank & Trust Co.
  • Boston Trust & Inv. Mgmt Co.
  • Branch Banking & Trust Co
  • Bristol County Savings Bank
  • Broker Dealer Financial Services Corp
  • Brokersxpress
  • Brotherhood Bank & Trust
  • Brown Advisory
  • Brown Brothers Harriman
  • Brown, Lisle/Cummings, Inc
  • Burnham Securities
  • Busey Trust Company
  • C.L. King & Associates, Inc.
  • Cadaret Grant
  • Cadence Trust & Financial MGT
  • Cambridge Appleton Trust
  • Cambridge Investment Research
  • Cambridge Trust Company
  • Canandaigua National Bank
  • Cape Ann Savings Bank
  • Cape Cod Five Cents Savings Bank
  • Capital Bank & Trust
  • Capital Guardian Trust Company
  • Capital One Investing
  • Capital One, N.A
  • Captrust Financial Advisors
  • Carlyle GMS Finance, Inc.
  • Cary Street Partners
  • Capital One Share Builder
  • Centennial Securities Company Inc.
  • Central Pacific Bank
  • Central Trust & Investment Co
  • Century Securities
  • Cetera Advisors LLC
  • Cetera Investment Services LLC
  • Charles Schwab & Co., Inc
  • Charter One Investment Services
  • Charter Trust Company
  • Chase Investment Services Corp
  • Chesapeake Trust Company
  • Chevy Chase Trust Company
  • Citi Personal Wealth Management
  • Citibank Cash Management
  • Citibank, N.A.
  • Citicorp Trust, Na
  • Citigroup Global Mkts Inc.
  • Citizens Bank
  • Citizens Business Bank
  • Citizens Investment Services
  • City National Bank
  • City National Securities, Inc.
  • City Securities Corporation
  • Civista Bank
  • Clearview Correspondent Services LLC
  • CNB Bank
  • Coastline Trust Company
  • Coconut Grove Bank
  • Colorado State Bank & Trust, N.A.
  • Columbia Trust Company
  • Comerica Bank
  • Comerica Securities, Inc.
  • Commerce Bank
  • Commerce Brokerage Services, Inc.
  • Commonwealth Financial Network
  • Community Bank & Trust
  • Community Financial Services Group, LLC
  • Community Trust & Investment Company
  • Compass Bank
  • Constellation Trust Company
  • COR Clearing
  • Coral Gables Trust Company-Tax Worksheet
  • Countybank Trust Services
  • Country Club Bank
  • Country Club Trust Co.
  • Country Trust Bank
  • County Bank
  • Credit Suisse
  • Crews & Associates Inc.
  • Crowell, Weedon & Co.
  • Cuper & Co.
  • Curian Capital
  • Curian Clearing, LLC
  • Cypress Trust Company
  • D.A. Davidson & Co.
  • Davenport & Company LLC
  • David A. Noyes & Company
  • David Lerner Associates
  • Davidson Trust Company
  • Day Pitney LLP
  • Deutsche Bank
  • Deutsche Bank Securities Inc
  • Diversified Trust Company
  • Dorsey & Whitney Trust Company LLC
  • Draper & Company
  • DriveWealth, LLC
  • DST Market Services, LLC
  • Duncan-Williams, Inc
  • Dunham Trust Company
  • E*Trade Clearing LLC
  • E.K.Riley Investments, LLC
  • Eagle Family Of Funds
  • Eastern Bank
  • Edward Jones
  • Encore Bank, National Association
  • Enterprise Bank And Trust Company
  • Enterprise Trust & Investment Company
  • Euro Pacific Capital, Inc.
  • Evercore Trust Company N.A.
  • Evercore Wealth Management, LLC
  • Everence Trust Company
  • Evolve Bank And Trust
  • Exeter Trust Company
  • Farmers And Merchants Trust Company
  • Farmers Trust Company
  • Ferris Baker Watts, Inc
  • Fidelity Brokerage Services LLC
  • Fidelity Distributors Corp.
  • Fiduciary Trust Company Intl
  • Fifth Third Bank
  • Fifth Third Securities, Inc.
  • Financial west group
  • Finemark National Bank And Trust
  • First Allied
  • First American Bank
  • First American Trust, FSB
  • First Business Trust Investments
  • First Citizens Bank
  • First Clearing LLC
  • First Commonwealth Bank
  • First Financial Bank N.A.
  • First Financial Trust, N.A
  • First Hawaiian Bank – Trust Division
  • First Heartland Capital, Inc.
  • First Interstate Bank
  • First Management Co.
  • First Manhattan Co.
  • First Merchants Bank, NA
  • First Merchants Trust Company
  • First Midwest Securities Inc.
  • First National Bank Of Omaha
  • First National Bank & Trust
  • First National Capital Markets
  • First National Trust Co.
  • First Nebraska Trust Company
  • First Niagara Bank
  • First Partners Bank
  • First Republic Bank
  • First Republic Securities Company, LLC
  • First Southwest Company
  • First Tennessee Bank
  • First Trust Corp- Fiserv Trust Co.
  • Firstmerit Bank, N.A.
  • Firstrade Securities, Inc.
  • First United Bank & Trust
  • First Western Trust Bank
  • Fiserv Securities, INC.
  • FMS Bond
  • Foliofn Investments
  • Franklin Street Trust Company
  • Frost Bank Trustee
  • Frost Brokerage Services Inc
  • FSC Securities Corporation
  • FTB Advisors, Inc.
  • FTP Services LLC
  • Fulton Bank, NA
  • G.A. Repple & Company
  • Genesee Valley Trust Co
  • Genworth Financial Trust Company
  • George K. Baum & Company
  • German American Bancorp
  • Gibraltar Private Bank & Trust
  • Girard
  • Glens Falls National Bank & Trust
  • Golden Beneficial Securities
  • Goldman, Sachs & Co.
  • Goulstorrs And Co.
  • Grand Bank & Trust of Florida
  • GreenLeaf Trust
  • Guardian Trust Company
  • GW & WADE Asset Management Co.
  • H M Payson & Co.
  • H&R Block Financial Advisors
  • H.G. Wellington & Co. Inc.
  • Haldor & Co
  • Hancock Bank of Louisiana
  • Hancock Investment Services, Inc.
  • Happy State Bank
  • Hawthorn
  • HD Vest Financial Services
  • Hefren Tillotson, Inc.
  • Hennion & Walsh
  • Heritage Trust Company
  • Hilliard Lyons
  • Hilltop Holdings Inc
  • Home Federal Bank Of Tennessee
  • Horizon Trust & Investment Management
  • Houston Trust Company
  • HSBC Bank
  • HSBC Securities (USA) Inc.
  • Huddleston Smith Wealth Management
  • Huntington National Bank
  • Huntleigh Securities
  • Iberia Bank
  • Iberia Financial Services LLC
  • Idaho Trust Bank
  • Independence Trust Company
  • Indiana Trust & Investment Management Co.
  • Infinex Financial Group
  • ING Direct
  • ING Financial Partners
  • Ingalls and Snyder LLC
  • Institutional Brokerage & Sales
  • Integra Bank
  • Interactive Brokers LLC
  • Intrust Bank, N.A.
  • Invest Financial Corporation
  • Investcorp, Inc
  • Investment Professionals Inc
  • Investment Trust Company
  • Investors Capital Corporation Member finra Sipo
  • Investors Security Trust Co
  • J.J.B. Hilliard, W.L. Lyons, Inc.
  • J.P. Morgan Clearing Corp
  • J.P. Morgan Securities LLC
  • Janney Montgomery Scott, LLC
  • Jefferies & Company, Inc
  • Johnson Bank
  • Johnston, Lemon & Co.
  • JPMorgan Chase Bank
  • JPMorgan Chase Bank, N.A.
  • Kanaly Trust Company
  • Keefe, Bruyette & Woods
  • Key Investments Services LLC
  • Key Private Bank
  • Keybank National Association
  • KMS Financial Services, Inc.
  • Komtz Securities LLC
  • Kovack Securities
  • Laird Norton Trust Co.
  • Laird Norton Tyee Trust Co.
  • Lake City Bank
  • Lantern Investment, Inc.
  • Lazard Capital Markets LLC
  • LCS Securities, LLC
  • Ledyard National Bank
  • Legacy Private Trust Company
  • Legacy Trust Company, N.A.
  • Legent Clearing, LLC
  • Lending Club Corporation
  • Lesko Securities, Inc.
  • Lincoln Financial Advisors Corp
  • Lincoln Investment
  • Loring Wolcott & Coolidge
  • LPL Financial
  • M Holdings Securities, Inc.
  • M&I Capital Markets
  • M&T Investment Group
  • M&T Securities, Inc.
  • Macatawa Bank
  • Management One Investment
  • Manufacturers
  • Manufacturers And Traders Trust
  • Marine Bank
  • Marquette Asset Management
  • Marshall & Ilsley Trust Co, N.A
  • Massmutual Trust Company, FSB
  • Matrix Capital Group Inc.
  • Maxim Group
  • MB Financial Bank, N.A.
  • Mcadams Wright Ragen, Inc.
  • Mcclurg Capital Corporation
  • McDonald Partners
  • McMillion Securities, Inc.
  • Mcnb Bank And Trust Co.
  • MDM Investment Group
  • Mellon Trust of NY
  • Merchants Commercial Bank
  • Merchants National Bank
  • Merrill Lynch
  • Merrill Lynch Wealth Management
  • Mesirow Financial
  • Metlife Securities
  • MF Global Inc
  • Midfirst Bank
  • Midfirst Trust Company
  • Midwest Trust Company
  • Mitchell Sinkler & Starr
  • ML Stern & Co., LLC
  • MML Investors Services, LLC
  • Monroe Bank & Trust
  • Moors & Cabot Investments
  • Morgan Keegan & Company, Inc
  • Morgan Stanley & Co. Incorporated
  • MUFG Union Bank
  • Muriel Siebert & Co., Inc.
  • Mutual of Omaha Bank
  • Mutual Securities Inc
  • Nation Financial Group
  • National Advisors Trust Company
  • National City Bank
  • National Financial Services LLC
  • National Securities Corporation
  • Natl. Investor Services Corp
  • Navy Federal Brokerage Services
  • Neuberger Berman, LLC
  • New England Securities
  • New York Private Bank & Trust
  • NFP Advisor Services, LLC
  • North Star Bank
  • North Star Trust Company
  • North Western Mutual Wealth Management Co.
  • Northeast Investment Management
  • Northern Trust Securities, Inc.
  • Northern Trust, NA
  • Northland Securities
  • Northwestern Mutual
  • Northwestern Mutual Investment Services, LLC
  • Nutter Mcclennen & Fish
  • NYlife Securities LLC
  • Oberweis Securities, Inc.
  • Ohanesian/Lecours Investment & Advisory Services
  • Old National Trust Company
  • Old National Wealth Management
  • Old North State Trust
  • Old Second National Bank Of Aurora
  • One & Co.
  • Oneamerica Securities, Inc.
  • Oppenheimer
  • OptionsXpress, Inc
  • Pacific Capital Bank. N.A.
  • Painter, Smith and Gorian, INC
  • Park Avenue Securities
  • Park National Bank
  • Park Sterling Bank
  • Peak Trust Company
  • Peapack – Gladstone Bank Trust and Investments
  • Penson Financial Services
  • Penson Financial Services Inc.
  • Peoples Bank National Association
  • People's Securities Inc
  • Peoples United Bank
  • Pershing LLC
  • Petrologistics
  • Pflueger & Baerwald Inc.
  • Philadelphia Trust Company
  • Pinnacle Trust Company
  • Piper Jaffray and Co.
  • Piscataqua Savings Bank
  • Pitcairn Trust Company
  • Planmember Securities Corporation
  • PNC Bank
  • PNC Investments, LLC
  • Protected Investors of America
  • Provident Trust Company
  • Pruco Securities, LLC
  • Prudential
  • Putnam Investments
  • Quest Capital Strategies
  • Quest R Capital
  • R.F.Lafferty & Co., INC.
  • Raymond James & Associates, Inc.
  • RBC Dain Rauscher
  • RBC Trust Company
  • RBS Citizens, N.A
  • Regions Bank
  • Region Bank (Tax Worksheet Information)
  • Reliance Trust Company
  • Reliance Trust Company Of Delaware
  • Research Securities
  • Resource Bank
  • Resources Trust – Fiserv Trust
  • RG Capital Investment Advisory Services
  • RGO Securities LLC
  • Richards Merrill & Perterson
  • Ridge Clearing & Outsourcing
  • Rim Securities
  • Robert W. Baird & Co.
  • Rockland Trust Company
  • Royal Alliance
  • Ruane, Cunniff& Goldfarb LLC
  • Sabal Trust Company
  • SagePoint Financial, Inc.
  • Salient Trust Co., LTA
  • Sanders Morris Harris
  • Sandy Spring Bank
  • Sanford Bernstein
  • Sanibel Captiva Trust Company
  • Scaup & Co.
  • Scott & Stringfellow Inc.
  • Scottrade, Inc
  • Seacoast National Bank
  • Seaside National Bank
  • Securities America, Inc.
  • Securities Service Network, Inc.
  • Security National Trust Co
  • SEI Private Trust Company
  • Sentinel Trust
  • Sharebuilder Securities Corporation
  • Sigma Financial Corporation
  • Sigmator Investors, Inc.
  • Signator Financial Services
  • Simmons Bank - Trust Division
  • Smithfield Trust Company
  • Southwest Securities
  • Spinnaker Trust
  • State Farm Mutual Funds
  • State Street Bank & Trust Company
  • Stellarone Bank
  • Stephens Inc
  • Stern Fisher Edwards Inc
  • Sterne Agee & Leach Inc.
  • Stifel Nicolaus
  • Stock Yards Bank & Trust
  • Stockcross Financial Services
  • Strategic Point Securities
  • Summit Equities, Inc.
  • Sunflower Bank N.A.
  • Suntrust Bank
  • Suntrust Investment Services Inc
  • Superior National Bank & Trust Company
  • Susquehanna Trust & Investment Company
  • Sweney Cartwright & Co.
  • Sycoban & Company
  • Synovus Trust Company, N.A.
  • T. Rowe Price Brokerage
  • Td Ameritrade
  • TD Bank, NA
  • The Bank of New York Mellon
  • The Bryn Mawr Trust Company
  • The Canandaigua National Bank & Trust
  • The Commerce Trust Company
  • The First Company – Centier Bank
  • The George Washington University
  • The Glenmede Trust Company, N.A
  • The Glenview Trust Company
  • The Haverford Trust Company
  • The Huntington Investment Co.
  • The Mechanics Bank
  • The National Bank Of Indianapolis
  • The Northern Trust Company
  • The O N Equity Sales Company
  • The Pennsylvania Trust Company
  • The Private Bank And Trust Company
  • The Security National Bank Of Sioux City
  • The Trust Company Of Knoxville
  • The Trust Company Of Oxford
  • The Trust Company Of Vermont
  • The Vanguard Group
  • Thomasville National Bank
  • Thompson & Company
  • Thrivent Investment Management
  • Thrivent Trust Company
  • TIAA-CREF Brokerage Services
  • TIAA-CREF Trust Company
  • Tiedemann Trust company
  • Tompkins Trust Company
  • Trade King
  • Trade PMR
  • Tradestation Securities, Inc.
  • Trust Company of America
  • Trust Company Of Illinois
  • Trustmark National Bank
  • Trust Point INC
  • Truxton Trust Company
  • U.S. Bank
  • U.S. Bank National Association
  • U.S. Securities, Intl. Corp.
  • U.S. Trust
  • Ubatco & Co
  • UBS Financial Services
  • UBS Swiss Financial
  • UMB Financial Services, Inc.
  • Umbtru & Co.
  • Umpqua Investments Inc.
  • Unatco
  • Union Bank, N.A
  • Unionbanc Investment Services
  • United Bank & Trust
  • University Of Pittsburgh
  • USAA Federal Savings Bank
  • USAA Investment Management Company
  • USBancorp Investments, Inc.
  • USCA Securities LLC
  • Valic Financial Advisors, Inc.
  • Vanguard Market Corporation
  • Vanguard National Trust Company
  • Virginia National Bank
  • VSR Financial Services Inc.
  • Wachovia Trust
  • Wachovia Trust – NSG TAX
  • WADDELL & RED Financial Advisor
  • Walnut Street Securities
  • Washington Trust Bank
  • Washington Trust Company
  • Water Front Wealth
  • Waukesha State Bank
  • Wayne Hummer Investments
  • Webster Bank, N.A.
  • WedBus
  • Wedbush Morgan Securities
  • Welch & Forbes
  • Wells Fargo Advisor
  • Wells Fargo Bank, N.A
  • Wesbanco Bank Inc.
  • Westwood Trust
  • WHITAX
  • Whitney National Bank
  • Whittier Trust company
  • William Blair & Co. LLC
  • Williamson Financial Group wealth & Insurance
  • Woodbury Financial Services, Inc.
  • Wilmington Trust Company
  • Wulff, Hansen & Co.
  • Wunderlich Securities
If the consolidated statements are not uploaded in sequential order or uploaded in reverse order, then no data will be captured for such consolidated statements.
For Lacerte Tax:
If a brokerage statement is not covered in the above list, then only the summary amounts of 1099-INT, 1099-DIV, 1099-OID, and 1099-B are captured under “Other Consolidated Statement.
For CCH Axcess Tax, GoSystem Tax RS and UltraTax CS:
If a brokerage statement is not covered in the above list, then the statement is indexed under Form Consolidated 1099 and only the summary amounts of 1099-INT, 1099-DIV, 1099-OID, and 1099-B are captured under 'Other Consolidated Statement'.
In case the brokerage statement includes Other/Unknown Realized gain/loss statement and if the date sold and date acquired is provided, then OCR will capture detail transactions. If the date acquired is not provided, then OCR will capture summary information. This will override the option selected in the
Admin
,
Tax Return
, then
Schedule D
section.
Grantor Letters with same format
  • Atlantic Trust Company - Grantor Letter
  • Bangor Savings Bank - Grantor Letter
  • Bank of America, N.A. - Grantor Letter
  • Barhemco - Grantor Letter
  • Boston Trust & Inv. Mgmt Co. - Grantor Letter
  • Brown Investment Advisory - Grantor Letter
  • Capital Guardian Trust Company - Grantor Letter
  • Chembaco - Grantor Letter
  • Chittenden Bank - Grantor Letter
  • Citibank, N.A. - Grantor Letter
  • Citigroup Private Bank - Grantor Letter
  • Comerica Bank - Grantor Letter
  • Deutsche Bank Trust Co. America - Grantor Letter
  • Fidelity Investments - Grantor Letter
  • Fiduciary Trust Company - Grantor Letter
  • Frost National Bank - Grantor Letter
  • Grand Bank And Trust Of FL - Grantor Letter
  • Harris Bank Na - Grantor Letter
  • Hilliard Lyons Asset Management - Grantor Letter
  • JPMorgan Chase Bank - Grantor Letter
  • Keybank National Association - Grantor Letter
  • Lasalle Bank N.A - Grantor Letter
  • Maine Bank & Trust - Grantor Letter
  • Marshall & Ilsley Trust Company N.A. - Grantor Letter
  • Merrill Merchants Bank - Grantor Letter
  • National City Bank - Grantor Letter
  • Northern Trust, N.A. - Grantor Letter
  • PNC Bank, N.A. - Grantor Letter
  • RBS Citizens, N.A. - Grantor Letter
  • Regions Bank Trust Dept. - Grantor Letter
  • Ropes & Gray Llp Fiduciary Account - Grantor Letter
  • SEI Private Trust Company - Grantor Letter
  • State Street Bank & Trust Company - Grantor Letter
  • Suntrust Bank - Grantor Letter
  • The Glenmede Trust Company, N.A - Grantor Letter
  • The Haverford Trust Company - Grantor Letter
  • The Northern Trust Company - Grantor Letter
  • The Trust Company Of Oklahoma - Grantor Letter
  • U.S. Bank National Association - Grantor Letter
  • Wachovia Bank, N.A. - Grantor Letter
  • Wells Fargo Bank, N.A. - Grantor Letter
  • Whitax - Grantor Letter
*Some issuers on the above list generate brokerage statements in numerous formats, not all of which are recognized by SurePrep.

Processing standards

  • All standard checkbox numbers on IRS Forms and brokerage statements are captured. If data on a source document matches the data already entered in the tax software, 1040SCANverify doesn’t capture source document data again. However, if the data doesn’t match, 1040SCANverify overrides the data on export in the tax software to match the data on the source document.
  • 1040SCANverify addresses the source documents of the tax year for which the return is submitted. For source documents pertaining to the year 2023 they are captured for a 2023 tax return.
  • If the source document type is any consolidated brokerage statement, grantor trust Letter or Schedule K-1 then relevant data will be captured only if EIN matches with Trust/Estates EIN else Incorrect EIN is selected. The recipient family name won’t be considered as a parameter for 1041.
In addition, address fields are captured in Schedule K–1 (1041, 1065 and 1120S (Applicable to CCH Axcess Tax only).
Based on firm-level settings, only documents that appear under for review will be signed off.
  • For certain forms, SurePrep will capture foreign (non-US) countries as
    Various
    instead of individually selecting each country.
  • 1040SCANverify addresses only those documents that are submitted in the required orientation. Scan documents with a portrait or landscape view right side up.
  • All standard documents will be verified based on the regular verification process.
  • Brokerage statements received from IRA accounts - (IRA, 401Keogh plan, Pension plan, and Defined Benefit plan) are not captured.
  • Documents with some indication on a 1099-MISC or 1098 that it belongs to Sch C or Sch E, etc. are moved to a specific schedule under Child Form Association wizard. If more than 1 entity exists, then verifier specifically looks for the information on the document that identifies the schedule and then moves the document accordingly. If no matching Proforma is available or a verifier is unable to identify where the document belongs (due to unclear proforma), then the document will be left unmatched and later will get indexed into the
    Unassociated Documents
    node in SPbinder.
Schedule K-1
  • State K-1s – State K-1s are only captured if it follows after the Federal K-1.
  • Schedule K-1(1065), where the type of entity is IRA, 401Keogh plan, Pension plan or Defined Benefit plan, is not captured.
  • No data from Sch K-1 is captured except EIN, Payer Name, and SSN, if the
    Bookmark only
    barcode is placed on the Federal K-1. Avoid placing barcodes on Cover Letter pages for Schedule K-1 and Consolidated statements.
  • If the text
    Do not Use Part III….See 2023 Supplemental Information Statement
    shows on the first page of PTP K-1, then no data will be captured; it will only be bookmarked.
  • For a 2023 tax year binder, if the tax year on the Federal Sch K-1 document doesn’t match the tax year of the binder, then the data is captured based on the fiscal year-end.Example: In the 2023 tax year binder, if the tax year of the Schedule K-1 document shows 2022 on top of the document (in bold) but the fiscal year ends in 2023, then all data is captured/verified from that Schedule K-1.
  • Federal K-1 and Supplemental pages (K-3, State K-1) should be placed at the end of the source document file. To prevent the K-1 and its supplemental documents from unlinking with each other, do not place another source document between the K-1 documents (Form W-2).
Schedule K-3
Schedule K-3 captures or exports favorites:
  • Form 1116: Foreign Tax Credit information
  • Passive Foreign Investment Companies (PFICs) (Starting 2024 TY)
    Tax software
    Action policy
    • CCH Axcess Tax
    • GoSystem Tax RS
    Captures and exports Foreign Tax Credit Information (Form 1116).
    • UltraTax
    • Lacerte
    Bookmark only.
1099-MISC with SC Only stamp
Some South Carolina K-1s come with a 1099-MISC document that has a
SC Only
stamp on the page. To avoid K-1 set from unlinking from each other, SurePrep will select the document as a non-standard document if:
  • South Carolina State K-1 has a 1099-MISC document after it
  • The 1099-MISC document has SC Only on the document.
In Review Wizard, users will see the following message:

SurePrep standards

Post Wizards – (Applicable to Child Form Association Wizard and New form Review Wizards)
  • Proforma'd Entity with text
    Enter Payer Name
    - SurePrep Verification team won’t associate any document to the proforma'd entity with text "Enter Payer Name" while processing post wizards like CFA and NFR. The document will be left unmatched.
  • The following forms are placed in different folder locations in the SPBinder when left unassociated (unmatched) to the Child Form Association (CFA) wizard:
    • Form 1099-MISC: Miscellaneous Income Form
    • 1099-K: Merchant Card and Third Party Network Payments
    • Form 1098: Mortgage Interest Statement
    • Form 1099-NEC
    • Form 1099-G
    • Form 1099-PATR
Handling new grantor letter documents
  • Grantor letters get auto indexed based on the domain settings. Default Tax Form Setup lets you specify the forms in the tax software to which you want the SPbinder information to be exported.
  • For example, if you need Grantor Letter information to export to individual Schedule K-1 form instead of the default consolidated statements. In that case, you can change the default tax form. When the information is exported from SPbinder to the tax software, the information will go to the form you specified. This is a firm-level setting and will apply to all users at the firm.
  • The document will first prioritize the match with an existing proforma. If no match is found, then a new folder will be created under the default form set by your firm.

Review of work done by 1040SCANverify process

After completing the Review Wizard steps, the
Review Tree
tab in SPbinder indicates the work done on the 1040SCANverify binder by SurePrep.
There will be forms in the
Unassociated Forms
node if they remain unassociated in the Child Form Association wizard.
Additionally, all documents will be reviewed and the review node
Unreviewed Workpapers by L1- Preparer
will indicate 0 in.

Stamps

Scanned documents should not contain any stamps, marks, or texts that are not native to the document. Documents with stamps may interfere with OCR's ability to scan the page.
Don’t add any watermarks or stamps to your documents that may obscure the page from OCR picking it up.
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