Conversion walkthrough: Engagement CS to Workpapers CS

Pre-conversion steps

Go to
File
then
Client Properties
to verify that each CSA client is in the latest processing period.
Select
File
then
Client Properties
to verify that each CSA client has a valid address.
Verify the account numbers. In the
Setup
then
Chart of Accounts
screen, select
Edit
then
Verify Accounts
to check for duplicate account numbers. Address all errors listed in the
Verify Accounts
window before continuing with the conversion.
Compact the client data:
Select
Help
then
Repair
.
In the Clients tab, select the client to convert then select
Compact Client
.
Compact the global database:
Make sure that all people are signed out of CSA.
Select
Help
then
Repair
.
Go to the
Miscellaneous
tab then select
Compact Global Database
.
If you want to include any archived engagements in the conversion, select
File
,
Archive
, then
Restore
in Engagement CS.
Clear the option to compress/secure engagement files. If the
Compress/Secure engagement files
checkbox is marked in the
Help
,
Repair
, then
Clients
tab in CSA, clear the checkbox, then open and close each client before converting.

Conversion steps for screens in the wizard

Source Data:
Select the locations where your CSA system and client data files are stored.
Specify the locations of your CSA system and client data files.
If you didn't specify the CSA data locations in the
Setup
then
File Locations
window, select
Browse
to locate the
CSASys
(system data) and the
CSAData
(client data) folders in the
WinCSI
folder.
In the Data Type section, select
Clients
to convert client data.
Mark the
Perform a custom conversion (Recommended)
checkbox to convert data for a single client and review all of the mapping screens (recommended method). If you have many clients with only the General Ledger module enabled, you can clear the checkbox to perform a batch conversion. Note that some of the data that's converted via a custom conversion won't be converted via the batch method.
Source Data - Clients:
Select the CSA client to convert.
Mark the checkbox next to the client to convert. If the client isn't listed, select
Back
to go back to the
Source Data
screen and modify your data locations.
If your client still isn't available, select
Cancel
and close the conversion. Go to
Setup
then
Clients
and verify that the client ID of the client you want to convert isn't already being used in the application. If it is being used, select the client and change the client ID or delete the client record.
After verifying that the data locations are correct and the client ID doesn't already exist in the application, open the client in CSA and select
File
then
Client Properties
. Select
Add/Remove modules
and verify that the
Trial Balance
checkbox is marked.
Modules:
Specify the types of data to convert for each CSA module.This screen includes a tabbed page for each CSA module that's enabled for the client. By default, all items are marked to be converted. You can unmark the checkbox for any items that you don't want to convert.
Data Mapping - Staff:
Map each staff member in CSA to the corresponding staff member in Accounting CS.
Client Setup - Accounting Information:
Select the GL account to use for undefined or missing GL account numbers. Select the account from the client's Chart of Accounts to use as the undistributed account. If left blank, the application automatically assigns account 999 (and creates it if the account doesn't already exist).
Client Setup - Account Mask:
Verify or modify the account mask to use for this client in the application. If you use a segmented Chart of Accounts for the client in CSA, you can use this screen to change the order in which the segments are used. You can also add and change separators here, but you can't change the length of the mask.
Chart of Accounts - Classification Assignment:
Choose the method to use when assigning classification codes and subcodes — account groups or grouping schedule.
Workpapers CS uses the Chart of Accounts classification codes and subcodes to determine which accounts to include in the financial statements and to group similar accounts together to compare balances. Use this screen to choose the grouping schedule used for the client in CSA to map to the classification codes and subcodes.
Generally, if you didn't use Trial Balance CS, you'll want to select
Account Groups
. If you used Trial Balance CS, select
Grouping Schedule
and then select the grouping schedule you used when creating the client's financial statements.
Chart of Accounts - Classification:
For each CSA account group, verify or select the corresponding Workpapers CS classification code and subcode.
This screen opens if you select
Account group
in the previous screen. Map the grouping used in CSA to the account classification in Workpapers CS.
You can assign classification codes and subcodes to accounts at any time after conversion in the
Setup
then
Chart of Accounts
or
Actions
then
Enter Trial Balance
screens. Because Workpapers CS uses the classification codes and subcodes to determine which accounts to include in financial statements, we highly recommend that you address the classifications here.
Chart of Accounts - Grouping Schedule To Classification:
For each CSA grouping schedule code/subcode, verify or select the corresponding Workpapers CS classification code and subcode.
This screen opens if you selected
Grouping schedule
in the previous screen. Map the grouping schedule codes used in CSA to the corresponding account classification codes in Workpapers CS.
You can assign classification codes and subcodes to accounts at any time after conversion in the
Setup
then
Chart of Accounts
or
Actions
then
Enter Trial Balance
screens. Because Workpapers CS uses the classification codes and subcodes to determine which accounts to include in financial statements, we highly recommend that you address the classifications here.
Progress and diagnostics:
View a progress bar as the conversion progresses and a diagnostic report upon completion of the conversion.
After you select
Finish
, a conversion progress window opens.
When the conversion is complete, a
Diagnostics
window opens. The diagnostics alert you to any pieces of information that need to be addressed in the application.
You can print the diagnostics information in the window for future reference.

Post-conversion steps

Address any diagnostics that were encountered during the conversion.

We also recommend running the following reports for data comparison after conversion:

CSA Reports	Workpapers CS Reports
Client Information Report	Client List
Adjusting Journal Entry	Adjusting Journal Entries
Trial Balance Worksheet	Trial Balance Worksheet or Trial Balance - Condensed or Detailed

Data not transferred

Archived engagements
Engagement binder properties and history
Local client data
Certain transaction types
Transmittal letters
Certain Microsoft Word and Excel formulas