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Convert client data from Creative Solutions Accounting

CSA conversion: balance adjustment entries

In Creative Solutions Accounting (CSA), when editing, entering, or deleting a transaction, the application updates the chart of balance to reflect the change. Occasionally, the chart of account balance may not match the total of the transactions. During conversion, the application always honors the balance in the chart of accounts. The following example shows how this may occur.

Example in Creative Solutions Accounting (CSA)

A journal entry is entered in
CSA
 for $1,515.00. Show screen
The Journal Entries tab, showing a grid with 2 rows: 1 with a credit of $1,515 for Account 163; and a debit of the same for account 250.
The debit and credit effect of the journal entry is manually deleted from the
Chart of Accounts
 screen.
The following 2 images show the debit amount before and after being deleted.
A grid for Account 163 'Accumulated Depreciation - Software'. The 1st row, Beginning Balance, contains all zeroes. The 2nd row, 12/13/10 has 1,610 entered in the Debit column and zeroes in all other columns.
Debit amount after being deleted:
A grid for Account 163 'Accumulated Depreciation - Software'. The 1st row, Beginning Balance, contains all zeroes. The 2nd row, 12/13/10 has zero in Debit column and zeroes in all other columns.
The following 2 images show the credit amount before and after being deleted.
A grid for Account 250 'FIT Payable'. The 1st row, Beginning Balance, contains all zeroes. The 2nd row, 12/13/10 shows zero in Debit, 1,510 in Credit, 1510 in Balance, and zeroes in all other columns.
Credit amount after being deleted:
A grid for Account 250 'FIT Payable'. The 1st row, Beginning Balance, contains all zeroes. The 2nd row, 12/13/10 shows zeros om all columns.
When you convert this client to Accounting CS, it will create a CSA Conversion Balance Adjustment entry. The transaction will have a reference of
BalAdj
 and distributions to the accounts that need adjustments. In the example, the
BalAdj
 transaction credits account 163, and debits account 250. This reverses the original transaction (that debited 163, and credited 250) because Accounting CS always honors the balance in the chart of accounts.

The opposite scenario

If you delete the original transaction and convert the client to Accounting CS before posting the changes, the client will have an
Account Activity
 transaction created in Accounting CS with a reference of
AA99
.

This article applies to:

  • Product: Accounting CS, Workpapers CS