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Enter accounting transactions

Possible reasons why certain transactions can't be modified

There are certain situations in which a transaction, or certain fields of the transaction record, can't be modified or deleted in the Actions > Enter Transactions screen.  This topic describes a number of situations that can cause one or more transaction fields to appear grayed out (unavailable).
  • The transaction has a reference of AA99:
    Transactions in the Actions > Enter Transactions screen that have a reference of AA99 are created when you manually enter amounts on the Actions > Enter Trial Balance screen, or when you import a spreadsheet with balances. These transactions can be deleted, but not otherwise modified. You can continue to manually override numbers on the Enter Trial Balance screen, and the AA99 transaction will reflect the new amounts.
  • The transaction was entered for a prior-year posting period
    • To make the transaction available for modification, select
      Actions
      . Then,
      Change Posting Period
      .
    • Move back to the posting period in which the transaction was originally entered.
  • The transaction is an auto-reverse entry
    • Within
      Enter Transactions
      , you can create a journal entry that can be automatically reversed the next period.
    • The reversing entry itself can't be edited or deleted.
    • You can remove the reversing entry by deleting its original journal entry.
    • If you want to edit an auto-reverse entry, you would need to delete the original entry and create a new one.
  • You're in a security group that doesn't have the rights to edit or delete transactions. An administrator can change the settings in the
    Setup > Firm Information > Security Groups
     screen to let you do those tasks. Note that an administrator can set up a security group so that members can modify certain transaction types but not other types.
  • The transaction is a billing invoice that has been finalized and funded.

This article applies to:

  • Product: Workpapers CS
  • Subject: Trial balance