Apps and plug-ins

HighQ Google Workspace add-on

The Google Workspace add-on allows you to file your emails, attachments and files directly to your Collaborate instance, from your Gmail inbox or Google Docs, Sheets or Slides.

Install the HighQ Add-on

Open Gmail and click the
+
 in the
Add-ons
 bar (normally on the right of the screen).
Search for
HighQ
 (or
HighQ Add-on for Google Workspace
 ) in the Add-on list.
Select the
HighQ Add-on for Google Workspace
 panel and select
Install
 to add the add-in.
Once the plugin has been installed a
HighQ
 icon is displayed in the
Add-ons
 bar (normally on the right of the screen).
Click the
HighQ
 icon to see a welcome message.
Enter your HighQ site URL and select
Connect
.
A browser window informs you if you have entered the correct URL. Close the pop-up window and refresh your browser.
Welcome to HighQ
Click the
HighQ
 icon in the
Add-ons
 bar to see a summary:

Uninstall the Add-on

To uninstall the add-on, please refer to the instructions here.

Save a message from Gmail to HighQ

Open the
HighQ
 app panel and then open an email in your Gmail inbox.
Select
Save email
 to save a copy of the email and attachments in HighQ:
You see a list of
Favorite
 or
Recent
 locations. Click an entry to jump straight to that location:
You may browse to a sub-folder in that location, and then select
Save
 to save the entire email.
To browse to a new location, select
Browse sites
.
Click to select a site.
Select
Search
 to filter your sites, or
Clear
 to remove a search filter.
A
File successfully uploaded
 message confirms that the email is saved in the selected location.

Save an attachment to HighQ

Open the
HighQ
 app panel and then open an email in your Gmail inbox.
Select
Save attachments
 to save any attachments in HighQ, then select the attachments to save:
By default, all attachments are selected.
Select
Next
 to see a list of
Favorite
 or
Recent
 locations. Click an entry to jump straight to that location:
To browse to a new location, select
Browse sites
.
Click to select a site.
Browse to a sub-folder in that location, and then select
Save
 to save the selected attachments.
A
File(s) successfully uploaded
 message confirms that the email is saved in the selected location.

Add a link to a file in HighQ to a Gmail message

You can share a link to a document on your HighQ instance. Start your email as normal, then click the HQ icon in the
Compose
 window:
Select the site that contains the document:
Select the document to share, then select
Share
:
Security settings
Security settings allow you to set who can access the document, what they can do and for how long:
In the
Accessible by
 options, you can set the security levels for accessing the document:
  • Anyone with the link
     - Anyone can access the document
  • Users in my organisation
     - Any users in the organisation with access to the Collaborate instance
  • Any registered system user
     - External users who are already registered with Collaborate.
In the
Download rights
 options, you can set security when downloading the document:
  • Download, view and print
     - This will allow users in receipt of the link or email to download, view and print the document.
  • View only
     - Users in receipt of the link or email can only view the document
In the
Link expires
 option, set how long the link may be accessed:
  • Never
     - Access to the link will never expire
  • After 2 days
     - Access to the link will expire after two days
  • After 7 days
     - Access to the link will expire after seven days
  • After 30 days
     - Access to the link will expire after thirty days
  • Choose date
     - Select your own date for the link to expire
After you set security options, select
Next
.
Check your settings, then select if you want to receive a notification when the document is accessed.
Select
Add link
. Your email now contains a link to your document:
The recipient of your email can click the link to open the HighQ share window.
If you have multiple applications that can open the document, you also see an
Open in
 option:

Save a file from Google Workspace to HighQ

You can save documents from Google Workspace (Docs, Sheets or Slides) to your HighQ site.
Open
Docs
,
Sheets
 or
Slides
, then click the HighQ icon in the
Add-on
 bar:
You can save your current document or open a document from HighQ.
Save a document
Open a document in your Workspace and open the
HighQ
 app panel.
Select
Save document
 to save the open document in HighQ:
You see a list of
Favorite
 or
Recent
 locations. Click an entry to jump straight to that location. You may browse to a sub-folder in that location, and then select
Save
 to save the entire email.
To browse to a new location, select
Browse sites
 to select a site and browse to the required folder.
Select
Save
 to save the document.
A
File successfully uploaded
 message confirms that the document is saved in the selected location.
Open a document
Open a document in your Workspace and open the
HighQ
 app panel.
Select
Browse documents
 to open a document from HighQ.
You see a list of
Favorite
 or
Recent
 locations. Click an entry to jump straight to that location or select
Browse sites
. You may browse to a sub-folder in that location, and then click a file to open it.

This article applies to:

  • Product: HighQ
  • Subject: Add-in