Edit documents with Google Workspace

Google Workspace (formerly 'G Suite') integration will allow files module users to work collaboratively using online tools. There are multiple ways to return online documents to document storage.

A user can start editing a document using Workspace without any office tools installed on their device. Users have the option to create new office documents using Workspace integration or they can edit existing documents in the file module. Other users can join the editing session and once users have completed working on the document a new version is created in the files module, containing the edits from all users.

Users should go to

Files

and select the file that they want to work on. Select

More Actions

and choose the

Open in Google Docs

option.

Google Docs opens. If you are not logged in you must do so to edit a document.

Other users can join the editing session to co-author the document. You can see all users in the editing session in the top right of the screen.

The document is auto-saved continuously on Google Drive.

When the last user finishes editing and closes the web browser, a copy is created in the Files list. All combined changes are shown in this file.

Use

More Actions

in the document preview screen to make further changes.

View the audit history of the file to show Google updates, with version information.

You can also add Workspace files to the Collaborate platform in the Files menu. Select

New

and Google options are available at the bottom of the list.