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Direct deposit

Set up employee to receive direct deposit payroll checks

If you offer a direct deposit option for employee payroll checks, you'll need to set up direct deposit information for the employee bank accounts. First, you'll need to set up direct deposit information for the bank accounts, then take the following steps. This will make employee direct deposit and allocation information available for payroll check printing.
  1. Select
    Setup
    , then
    Employees
    .
  2. Select the
    Employee
    .
  3. If the employee will use International ACH Transations (IAT), you'll need to complete all of the
    Addresses
     section of the
    Main
     tab.
  4. Select the
    Direct Deposit
     tab.
  5. Under Net Pay Distribution, use the
    Deposit
     dropdown to choose how much employee's pay should be by direct deposit.
    Example
    Employee screen with Direct Deposit tab active. Three are 2 sections: Net Pay Distribution, then Direct Deposit Allocation. In the first section, the Deposit dropdown list has been selected to reveal the options: All, All except fixed amount, Fixed amount, None, Percentage.
  6. Under
    Direct Deposit Allocation
    , specify how the direct deposit amount to allocate to the employee's bank accounts.
    Employee screen with Direct Deposit tab active. Three are 2 sections: Net Pay Distribution, then Direct Deposit Allocation. In the first section, the Deposit field is set to All and the Amount/Percent field is inactive. In the second section, Total distribution has been selected. There's a grid with 7 columns: Bank, Account Number, Account Type, IAT, Amount, Percent, and Status. In this example there are 2 rows in the grid. Each row is for a Checking Account Type, but the Bank and Account Number are different for each row.
  7. If this employee will use IAT:
    1. Select the ellipsis button in the IAT column. 
    2. Specify that this direct deposit allocation uses
      international format
      .
    3. Set up the
      US gateway operator
       and
      destination country
       information.
  8. Enter information for one or more bank accounts and specify an amount or percent to allocate to each.
  9. For new employees or new direct deposit bank account information, select
    Prenote
     in the
    Status
     column.
  10. If you want to set up alternate direct deposit allocation information for an employee:
    1. Mark the
      Enable alternate direct deposit allocation
       checkbox.
    2. Enter information in the grid.
  11. If you want to use the alternate direct deposit allocation, take the following steps:
    1. Go to
      Actions
      , then
      Enter Batch Payroll Checks
      .
    2. Select
      Edit
      , then
      Options
      .
    3. Mark the
      Use alternate direct deposit allocation
       checkbox for the selected payroll schedule.
  12. If the employee is a paycard recipient, mark the
    Paycard recipient
     checkbox.
  13. Select
    Enter
    .
Setup example: Scenario 1
An employee always wants $100 deposited into a savings account, and 100% of the balance deposited into a checking account.
Employee screen with Direct Deposit tab active. Three are 2 sections: Net Pay Distribution, then Direct Deposit Allocation. In the first section, the Deposit field is set to All and the Amount/Percent field is inactive. In the second section, Total distribution has been selected. There's a grid with 7 columns: Bank, Account Number, Account Type, IAT, Amount, Percent, and Status. In this example there are 2 rows in the grid. The first row has Savings as the Account Type and 100.00 as the Amount. The second row has Checking as the Account Type and 100.00 as the Percent.
Setup example: Scenario 2
An employee always wants $100 deposited into a savings account. They also want 50% of the remaining amount deposited into a different savings account. Whatever is left, they want deposited into a checking account.
Employee screen with Direct Deposit tab active. Three are 2 sections: Net Pay Distribution, then Direct Deposit Allocation. In the first section, the Deposit field is set to All and the Amount/Percent field is inactive. In the second section, Remainder of distribution is selected. There's a grid with 7 columns: Bank, Account Number, Account Type, IAT, Amount, Percent, and Status. In this example there are 3 rows in the grid. The first has Savings as the Account Type and 100.00 as the Amount. The second row has Savings as the Account Type and 50.00 as the Percent. The third row has Savings as the Account Type and 100.00 as the Percent.
Setup example: Scenario 3
An employee wants half their check direct deposited in a savings account, and the other half on a paper check.
Employee screen with Direct Deposit tab active. Three are 2 sections: Net Pay Distribution, then Direct Deposit Allocation. In the first section, the Deposit field is set to Percentage and the Amount/Percent field is set to 50.00%. In the second section, Total distribution is selected. There's also a grid with 7 columns: Bank, Account Number, Account Type, IAT, Amount, Percent, and Status. In this example there is 1 row in the grid. It has Savings as the Account Type and 100.00 as the Percent.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Direct deposit

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