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Enter checks and debits from a printed bank statement

You can use the
Rapid Clear
 screen to quickly enter checks and debits from a printed bank statement. This dialog is available only from the Deposits & Additions tab and the Checks & Payments tab. As you enter amounts in the Rapid Clear dialog, the application looks for potential matches in the corresponding tab in the
Reconcile Bank Accounts
 screenor the
Reconcile Impound Bank Accounts
 screen.
To access the screen, select
Actions
 then
Reconcile Bank Accounts
 or
Actions
 then
Reconcile Impound Bank Accounts
, select the
Deposits & Additions
 tab or the
Checks & Payments
 tab, and then choose
Edit
  then 
Rapid Clear
.

Deposits & Additions tab

Use the Deposits & Additions tab to enter deposit amounts from your printed statement. If the application finds a deposit for the same amount in the
Deposits & Additions
 tab of the
Reconcile Bank Accounts
 screenor the
Reconcile Impound Bank Accounts
 screen, it will mark the checkbox in the
Matched
 column for that amount.
If the application does not find a match, it will add the transaction amount to the Unmatched statement transactions grid in the
Unmatched Transactions
 tab of the
Rapid Clear
 screen.

Checks & Payments tab

Use the
Checks & Payments
 tab to enter checks and payments from your printed statement. If the application finds a deposit for the same amount in the
Checks & Payments
 tab of the
Reconcile Bank Accounts
 screenor the
Reconcile Impound Bank Accounts
 screen, it will mark the checkbox in the
Matched
 column for that amount.
If the application does not find a match, it will add the transaction amount to the Unmatched statement transactions grid in the
Unmatched Transactions
 tab of the
Rapid Clear
 screen.
The following data-entry options are available to make data entry faster and easier.
  • Auto increment reference.
     The application automatically increments numeric references or alphanumeric references that end with a digit by 1 and places the cursor in the Amount field each time you move to a new row.
    Examples:
    Initial reference
    Subsequent references
    1007
    1008, 1009, 1010, etc.
    REF-1
    REF-2, REF-3, REF-4, etc.
    PMT
    PMT, PMT, PMT, etc. (does not increment)
    A-107A
    A-107A, A-107A, A-107A, etc. (does not increment)
  • Default amount.
     The application automatically enters the transaction amount if it finds an uncleared transaction with the reference that you enter.

Unmatched Transactions tab

Use the
Unmatched Transactions
 tab to match transactions that were entered in the application with transactions that were entered in the
Rapid Clear
 screen.
The
Unmatched bank account transactions
 grid includes all unmatched transactions that were entered in the application or that were imported from a spreadsheet. The
Unmatched statement transactions
 grid includes all unmatched transactions that were entered in the
Deposits & Additions
 tab and the
Checks & Payments
 tab of the
Rapid Clear
 screen.
In the Unmatched bank account transactions grid, mark the checkbox for each transaction that you want to match, and then mark the checkbox for the matching transaction in the Unmatched statement transactions grid. Select
Match
 to match the transactions together.

This article applies to:

  • Product: Accounting CS
  • Subject: Bank reconciliation
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