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Enter accounting transactions

Set up scheduled transactions

You can set up a scheduled transaction template to create deposits, checks, AP checks, payments, or AP payment transactions on your defined schedule.
  1. Select
    Setup
    , then
    Transaction Templates
    .
  2. Select the transaction in
    Type
    , then the
    Transaction Detail
     section.
  3. Select the bank account and journal, or add them as needed.
  4. Enter information in the
    Transaction Detail
     section that all transactions created from this template will use.
  5. Select the
    Template
     tab, then enter an ID and a description for this template.
    note
    This description isn't related to the
    Description
     field in the
    Transaction Detail
     section.
  6. Select
    Scheduled
     in the
    Type
     field.
    note
    This field isn't related to the
    Type
     field in the
    Transaction Detail
     section.
  7. Distribute the transaction to 1 or more GL accounts on the
    Distributions
     tab, then select the GL account for each distribution.
  8. Enter an amount for each distribution.
  9. Select a 1099 item for each distribution if needed for payments only.
  10. Select the
    Details
     tab if this template is for deposit transactions.
  11. Enter more details on the
    Details
     tab to split the total deposit for your own records and for the items available to clear in the bank account reconciliation.
  12. Define the parameters of the schedule in the
    Schedule Details
    ,
    Start Schedule
    , and
    End Schedule
     sections of the
    Schedule
     tab.
    note
    Examples:
    • To create a transaction on the 15th of every month, select
      Monthly
       from the
      Recurs
       field, and then select
      Create
       on day 15 of every 1 month.
    • To create a transaction on the 2nd Friday of every quarter, select
      Monthly
       in the
      Recurs
       field, and then select
      Create
       on the 2nd Friday of every 3 months.
    • To create a transaction on the 15th and 30th of every month, select
      Semimonthly
       from the
      Recurs
       field, and then enter 15 and 30 in the
      First day
       and
      Second day
       fields, respectively.
    • To create a transaction every 3 weeks on Wednesday, select
      Weekly
       from the
      Recurs
       field, enter 3 in the
      Create every
       field, then mark the
      Wednesday
       checkbox.
  13. Mark the
    Must occur on weekdays
     checkbox for Monthly and Semimonthly templates if the transaction date needs to fall on a weekday.
    note
    The application creates transactions on the closest weekday within the same posting period if the date falls on a weekend:
    • For Saturday dates, it creates the transaction on the previous Friday (if in the same posting period).
    • For Sunday dates, it creates the transaction on the following Monday (if in the same posting period).
  14. Specify the
    Start
     date for creating transactions from this template in the
    Start Schedule
     section.
  15. Enter the number of days in advance to create the transaction before the transaction date.
  16. Mark the
    Prompt before creating transaction
     checkbox to receive notifications when you schedule transactions for creation.
    note
    When you open the
    Enter Transactions
     screen, the application displays the
    Create Scheduled Transactions from Templates
     window when you schedule transactions.
    You can select which transactions to create in this widow.
  17. Select the end criteria in the
    End Schedule
     section to determine when to stop creating transactions from this template.
    • Select
      No end
       to continue creating transactions until you change this set up or delete the template.
    • Select
      Amount
       or
      Number of instances
       to stop when the
      Remaining
       field reaches 0.00 or 0, respectively.
  18. Select
    Enter
     to save the template.
You've now configured and saved your scheduled transaction template.

This article applies to:

  • Product: Accounting CS,Accounting CS Client Access
  • Subject: Journal entries

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