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Create EFTPS enrollment and payment files

important

For payroll compliance (annually licensed)

Before you start

You'll need to be registered as a batch filer and have downloaded the batch filer software. For more information, read our help topic: Get started with Electronic Federal Tax Payment System (EFTPS).

Create EFTPS enrollment files

Use the following procedure to create and transmit an EFTPS enrollment file to import into your EFTPS batch file transmission software.

Select Actions
, Enroll
, then EFTPS
.

Select Setup
.

Enter your 9-digit batch filer ID and your firm's 4-digit master inquiry PIN

Select OK
.

note

The IRS would have given you a batch filer ID after you registered as a batch filer. You'll only need to enter your ID and PIN once.

Select Add Clients
.

note

The grid displays any clients who have not yet been enrolled to use EFTPS. They will not have a taxpayer PIN entered in the Main
tab of the Vendors screen.

Take the following steps if a client is missing from the list:

Select Setup
, then Clients.

On the Payroll Taxes
tab, clear the Do not create liabilities
checkbox.

note

If the Do not create liabilities
checkbox is marked, the client will not be in the in the list when you choose either Add Clients
or Terminate Clients.

Mark the checkboxes next to the appropriate client record(s).

Select the bank account, then Create Files
.

note

A single enrollment file is created for all selected client records.

Enrollment files are stored in the file location specified.

To change the location, select Setup
, File Locations
, then the File Creation
tab.

The Bank Account field will not be available if the Batch Filer Account
checkbox is marked, which means the client is set up for impound.

Once you have created enrollment files, use your EFTPS batch file transmission software to transmit them.

After you get the enrollment confirmation for the client(s), select Setup
, then Vendors
.

Select the federal tax agent(s).

In the Payment Preferences section on the Main
tab, select EFTPS as the payment method in the Method
field

Enter the clients' taxpayer PIN in the Taxpayer PIN
field.

note

The client's taxpayer PIN is provided by the IRS once the client is enrolled in EFTPS. This PIN will print on the EFTPS Phone Payment Worksheet and EFTPS Payment Worksheet. For information about enrolling in EFTPS and creating batch files, read our help topic: Getting started with EFTPS.

Reduce federal liability by COBRA credit (optional)

Select Actions
, then
Edit Payrol Tax Forms
.

Select Reconciliatio
n as the filter

Mark the checkbox(es) for Frequency
as appropriate.

Enter the COBRA credit amount on the COBRA premium assistance payments
line of Form 941, Form 943, or Form 944.

Select Process Client Forms, or select File
, then Process Client Forms
.

Mark the 941
checkbox, then select Process Adjustments.

Select Process
.

Create EFTPS payment files

You're ready to create your EFTPS payment file after you've done the following:

Successfully sent your enrollment file.

Received verification by mail.

Changed the payment method to EFTPS and entered the clients' taxpayer PIN in the Main tab of the Vendors screen for the appropriate vendors.

Select File
, then Print Checks
.

On the Liabilities tab
, print the liabilities.

Select Actions
, then Process EFTPS
.

note

All files awaiting EFTPS file creation are listed in the grid.

Mark the checkbox(es) for the transactions to be included in the EFTPS payment file.

note

You will create a single payment file for all selected transactions. To create payment files for individual clients, mark only checkboxes for a single client before you create the EFTPS file.

Select Create Files
.

note

Payment files are stored in the file location specified at the bottom of the screen.

If you want to change the file location, take the following steps:

Select Setup
, then File Locations
.

On the File Creation
tab, change the EFTPS file creation path.

You can use Manage Files
to preview or recreate the file.

Once you've created payment files, use your EFTPS batch file transmission software to transmit them.

This article applies to:

Product: Accounting CS
Subject: Payments

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Create EFTPS enrollment and payment files

Before you start

Create EFTPS enrollment files

Reduce federal liability by COBRA credit (optional)

Create EFTPS payment files

This article applies to:

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