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Create EFTPS enrollment and payment files

Before you start

You'll need to be registered as a batch filer and have downloaded the batch filer software. For more information, read our help topic: Get started with Electronic Federal Tax Payment System (EFTPS).

Create EFTPS enrollment files

Use the following procedure to create and transmit an EFTPS enrollment file to import into your EFTPS batch file transmission software.
  1. Select
    Actions
    ,
    Enroll
    , then
    EFTPS
    .
  2. Select
    Setup
    .
  3. Enter your 9-digit batch filer ID and your firm's 4-digit master inquiry PIN
  4. Select
    OK
    .
  5. Select
    Add Clients
    .
  6. Take the following steps if a client is missing from the list:
    1. Select
      Setup
      , then
      Clients.
    2. On the
      Payroll Taxes
       tab, clear the
      Do not create liabilities
       checkbox.
  7. Mark the checkboxes next to the appropriate client record(s).
  8. Select the bank account, then
    Create Files
    .
  9. Once you have created enrollment files, use your EFTPS batch file transmission software to transmit them.
  10. After you get the enrollment confirmation for the client(s), select
    Setup
    , then
    Vendors
    .
  11. Select the federal tax agent(s).
  12. In the Payment Preferences section on the
    Main
     tab, select EFTPS as the payment method in the
    Method
     field
  13. Enter the clients' taxpayer PIN in the
    Taxpayer PIN
     field.

Reduce federal liability by COBRA credit (optional)

  1. Select
    Actions
    , then
    Edit Payrol Tax Forms
    .
  2. Select
    Reconciliatio
    n as the filter
  3. Mark the checkbox(es) for
    Frequency
     as appropriate.
  4. Enter the COBRA credit amount on the
    COBRA premium assistance payments
     line of Form 941, Form 943, or Form 944.
  5. Select Process Client Forms, or select
    File
    , then
    Process Client Forms
    .
  6. Mark the
    941
     checkbox, then select Process Adjustments.
  7. Select
    Process
    .

Create EFTPS payment files

You're ready to create your EFTPS payment file after you've done the following:
  • Successfully sent your enrollment file.
  • Received verification by mail.
  • Changed the payment method to EFTPS and entered the clients' taxpayer PIN in the Main tab of the Vendors screen for the appropriate vendors.
  1. Select
    File
    , then
    Print Checks
    .
  2. On the
    Liabilities tab
    , print the liabilities.
  3. Select
    Actions
    , then
    Process EFTPS
    .
  4. Mark the checkbox(es) for the transactions to be included in the EFTPS payment file.
  5. Select
    Create Files
    .
  6. If you want to change the file location, take the following steps:
    1. Select
      Setup
      , then
      File Locations
      .
    2. On the
      File Creation
       tab, change the EFTPS file creation path.
  7. You can use
    Manage Files
     to preview or recreate the file.
  8. Once you've created payment files, use your EFTPS batch file transmission software to transmit them.

This article applies to:

  • Product: Accounting CS
  • Subject: Payments

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