Enter Transactions screen

About the Enter Transactions screen

Select
Actions
and then
Enter Transactions
.

• Accounts payable processing:  AP checks and payments created in the Manage Payments screen.
• Accounts receivable processing: AR deposits in the Enter Deposits screen.
• Live payroll processing: Payroll checks created in the Enter Batch Payroll Checks screen.
• Transactions imported from the client's financial institution through theBank Feeds Dashboard

Print a single unprinted check or single deposit slip

• Select File, and then Print Current Check or Print Current Deposit Slip.
• Press CTRL + P (for checks) or CTRL + D (for deposits)
• Select the Print Current Check or  Print Current Deposit Slip button on the toolbar

Transaction types

• AP checks
• AP payments
• Checks
• Check summary memos
• Journal entries
• Payments
• Payroll checks
• Proxy transactions

Fields and buttons

Transactions list

Transaction detail

• Type: select the transaction type.
• Bank Account: For bank account transactions, select the bank account or enter a unique description to add an account on the fly. The dropdown list for this field includes all active bank accounts set up in the Bank Accounts screen.
• Subtype: select the journal entry subtype. For a standard client, the dropdown list for this field includes Adjusting, Other, Potential, Reclassifying, and Tax Adjustment. For a consolidated master client, the dropdown list for this field includes Eliminating, Potential, and Tax Adjustment.
• Journal: select the journal or enter a unique description to add a journal on the fly. The dropdown list for this field includes all journals set up in the Journals screen.
• Posting Period: select the posting period. The dropdown list for this field includes dates that are entered or automatically created by the application in the Period End Dates dialog (accessed by selecting the Edit Dates button in the Accounting Information tab of the Clients screen).

Status bar

• Transaction status: Displays the status of the current transaction — Printed, Unprinted, Handwritten, Voided, Deleted, Reversed, Reversal, Historical check, Cleared on <date>, and Partially cleared on <date>.
• Source: Displays the original source of the transaction. noteIf you enabled the Accounting CS Client Access service for the current client, the application includes a “Firm” notation for transactions that originated in Accounting CS and a “Client” notation for transactions that originated in Accounting CS Client Access.

• Bank reconciliation status: Indicates if this transaction has been cleared or partially cleared through bank account reconciliation and the statement ending date for the statement on which it was cleared or selected to clear.
• Tentative balance: Displays the balance of all activity in the currently selected bank account, including the sum of all unprinted checks.
• Balance: Displays the balance of all activity in the currently selected bank account, excluding the sum of all unprinted checks.
• Net income effect: Displays the effect that the current transaction has on the year-to-date net income. The net income effect is the total of the balances for all revenue and expense accounts included in the current transaction.
  • A credit to a Revenue or Expense type account increases net income.
  • A debit to a Revenue or Expense type account decreases net income.
• Hash totals: Displays the sum of selected values across all transactions in the list. To display the hash total, mark the checkboxes in the Enter Transactions Options dialog for the items to include.

Add and delete buttons

• Add button: Opens a new transaction record.
• Delete button: Deletes the selected transaction record.

Void and reverse buttons

• Void button: (Checks, AP Checks, Payroll Checks, Payments, and AP Payments only) Changes the transaction's status to Void. The application retains all amount and unit fields on the voided transaction and displays the word "VOID" for the transaction amount. Unlike deleting a transaction, voiding leaves a paper trail showing that the transaction was voided.
• When you create a transaction (not including payroll checks) and distribute amounts to a GL account that is associated with a bank account, the application automatically creates a transaction (payment or addition) to ensure that the balances are correct. If the application created a payment transaction for any of the related distributions on the voided transaction, it voids the transaction, too. If the application created an addition transaction for any of the related distributions, it removes the transaction because addition transaction types can't have a Void status.

• Reverse button: (Checks, AP Checks, Payroll Checks, Payments, and AP Payments only) Changes the transaction's status to Reversed. The application creates a separate transaction with offsetting negative amounts and a status of Reversal.
• When you select the Reverse button, the Reversal Transaction Information dialog opens, and you'll need to enter a date that is either on or after the original transaction date and a posting period that is either on or after the original posting period for the transaction being reversed. You can reverse transactions that have been cleared through bank account reconciliation, but you can't delete or void them.

Edit multiple transactions

Generate Liabilities for handwritten payroll checks