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Enter payroll checks

Reprocess the last payroll

For live payroll processing only
Use the Reprocess last payroll feature to void, delete, or reverse the last batch of payroll checks printed for a client and recreate the batch as unprinted. This feature is useful if you find an error in a batch after the checks have been printed or if some or all checks printed incorrectly.
When you use this feature, you have the option to print the checks exactly the way they were printed initially or to update the check information to reflect any changes that have been made to employee or client information since the original checks were entered (such as changes to the payroll items, rates, tax items, work locations and departments, direct deposit settings, or name changes).
note
  • The application won't reprocess checks that:
    • Have a status of Void, Deleted, or Reversed.
    • Are handwritten checks.
    • Were originally entered as historical or third-party sick pay checks.
    • Aren't in the last batch entered (unless they were entered using the same check date as the last batch).
    • Are in the last batch, but haven't yet been printed.
  • When you reverse, delete, or void checks, the application adjusts any related payroll liabilities with a negative amount. The application creates new payroll liabilities when you reprocess the payroll.
  • If you add a new employee record after the last payroll was processed, and that employee uses the payroll schedule being reprocessed, the application includes the employee in the reprocessed batch, but marks the
    DNP
     (do not pay) checkbox by default. You can clear the checkbox to add the employee to the reprocessed batch.
  • The
    Reprocess last payroll
     feature isn't available to clients using Accounting CS Client Access.
Do the following to reprocess a payroll batch with the latest check date:
  1. Select
    Actions
     then
    Enter Batch Payroll Checks
    .
  2. Select the client from the client selection list then select
    Reprocess last payroll
    .
  3. In the
    Reprocess Last Payroll
     window, if this client has more than 1 payroll schedule with a pay date that matches the latest pay date, use the
    Payroll schedule
     dropdown to select the payroll schedule to reprocess.
  4. In the
    Action
     dropdown, select 1 of the following actions to be taken on all the checks for the selected payroll schedule:
    • Delete
      : to change the status of the original checks to Deleted.
    • Reverse
      : to change the status of the original checks to Reversed. If you select this option, you'll need to select the reversal date in the
      Reversal check date
       field. This date needs to be on or after the original check date. When the application reprocesses the checks, it will create separate checks with matching negative amounts and with a status of "Reversal." The status of the original checks become "Reversed."
    • Void
      : to change the status of the original checks to Voided. All amount and unit fields remain on the checks, but the application displays the word "Voided" with the Net Pay amount in the Net Pay Distributions grid. Voiding the checks leaves a paper trail showing that the checks were voided.
  5. The
    Update Checks With Latest Employee Information
     checkbox is unmarked by default. Mark it or leave it unmarked depending on how you want your checks to be recreated.
    • To create exact duplicates of the original checks, regardless of any changes that have since been made to employee information, leave the checkbox unmarked.
    • To recalculate the check information for the original checks to include any changes made to the employee information since they were printed (such as changes to payroll items, rates, tax items, work locations or departments, direct deposit information, or name changes), mark the checkbox.
    note
    If you've changed payroll item exclusions for the payroll schedule associated with this batch since the batch was originally printed, the application will recalculate the checks using the updated exclusions.
  6. Select
    OK
     to reprocess the checks. A confirmation prompt verifies the number of checks you're about to reprocess. Select
    OK
     again to reprocess the checks and return to the
    Enter Batch Payroll Checks
     screen.
  7. If necessary, you can modify the information in the
    Pay date
     and
    Bank account
     fields. When you're ready to process the payroll checks, select
    Enter Batch
    .

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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