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Print documents from the application

Use the
Print
 window to specify 1 or more outputs (such as printer,
FileCabinet CS,
 or file) for printing reports
, checks, forms
, client invoices, AR deposit slips, or customer invoices, and statements
.

Page numbering options

You can define page numbering options when you print multiple reports or report profiles. Note that this option is not available when printing from the
Print Preview
 screen. When printing from the
Print Preview
 screen, you can define page ranges across multiple reports displayed in the preview.
You can access the
Print
 window from any of the following screens and windows:
  • Print Reports
     screen: Select 1 or more reports, and then select
    Print Selected
    .
  • Print Checks
     screen: Select 1 or more checks, and then select 
    Print Selected
    .
  • Print Billing Invoices
     screen: Select 1 or more invoices, and then select
    Print
    .
  • Enter Transactions
     screen:
    • Select
      File
      ,
      Print Current Check
      , then
      Print Current Check
       on the toolbar, or press Ctrl + P to print a single payroll check, regular check, or accounts payable check.
    • Select
      File
      ,
      Print Current Deposit Slip
      , then select
      Print Current Deposit Slip
       on the toolbar, or press Ctrl + D to print a single AR deposit slip.
  • Process Payroll Tax Forms
     screen: Select the forms then
    Process Selected
    .
  • Edit Payroll Tax Forms
     screen: Select
    Process Client Forms
    , and in the
    Process Client Forms
     window, select 1 or more forms then select
    Process Selected
    .
  • Manage Payments
     screen: Select the
    Rapid
     tab, select the payables and payments to apply, then select
    Pay/Print
    .
  • Print Accounts Receivable Forms
     screen: Select invoices and statements then
    Print Selected
    .
  • Enter Invoices
     screen: Enter or select the invoice to print, then select
    Print
    .
  • Enter Deposits
     screen: Choose the AR deposit you want to print the deposit slip for, then select
    Print
    .
  • Report Designer
    : Select a report, choose
    File
    ,
    Print
    , then
    OK
    .
  • Layout Designer
    : Select a layout, choose
    File
    ,
    Print sample
    , then
    Print
    .
  • Engagement Binders Tree portlet of the Workpapers Dashboard: Select
    Print
     or right-click a briefcase in the tree view and choose
    Print
    .

Complete payroll output options

When using the Complete payroll output feature, this window contains 3 tabs reflecting options available in the
Print Checks
,
Print Reports
, and
Print Billing Invoices
 windows.
Page numbering
The option to print multiple reports and report profiles with continuous page numbering is available via the Print Reports screen or Report Designer.
Mark the
Continue page numbering across the reports/profiles
 checkbox and select a starting page number to apply continuous page numbering across multiple reports or in report profiles.
Otherwise, page numbering will restart at 1 for each report.
Output to printer
Options available when the
Output to printer
 checkbox is marked:
  • Source printer
    : Select a printer that's available locally or from your network.
  • Number of copies
    : Enter the number of copies to print.
  • Duplex
    : Mark this checkbox to enable duplex printing.
  • Page range
    : You can choose to print All, the Current page, or a range of Pages. To define the page range when printing a multi-page document, you'll need to select
    Preview Selected
     then
    Print
     in the toolbar of the
    Print Preview
     screen to open the
    Print
     window. Mark the
    Output to printer
     checkbox to select the page range that you want to print.
Output to FileCabinet CS
If licensed, mark this checkbox to send documents to FileCabinet CS. Options for filing and client copies are available when printing payroll tax forms.
Output to Onvio Documents
If licensed, mark this checkbox to send documents to Onvio Documents, choosing a file format. Set up default folder mappings via the
Setup
Onvio Documents
Folder Mapping
 window.
Output to GoFileRoom
If licensed, mark this checkbox to send documents to GoFileRoom, choosing a file format. Map GoFileRoom Indexes via the
Setup
GoFileRoom
Index Mapping
 window.
Output to Engagement CS
If licensed, mark this checkbox to send documents to Engagement CS. Options for filing and client copies are available when printing payroll tax forms.
Output to File
Mark this checkbox to print to a file or export to Excel. Available file formats include PDF, HTML, RTF, TXT, TIF, and XLS. Options for filing and client copies are available when printing payroll tax forms.
Mark all as not processed
This checkbox is available for form printing only. Mark it to keep the status of the payroll tax form as Not processed after completion.
Exclude from billing
Mark this checkbox to exclude forms or checks from billing clients. If not marked, fees will be assessed when you select
OK
.

This article applies to:

  • Product: Accounting CS
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