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Prepare form W-2

Add custom W-2 Box 12 and 14 items for individual employees

Use the
Other W-2 Items
 window to add W-2 Box 12 codes and amounts and Box 14 custom descriptions and amounts to an employee W-2 in real time.
As an example of how this may be useful, you can add the amounts for Box 12 code DD - Cost of employer-sponsored health coverage to an employee's Form W-2, because those amounts are not generally included in an employee's check stub.
  1. Select the
    Setup
    Employees
    Personal
     tab, then select the
    Other W-2 Items
     button.
  2. Use the W-2 Box 12 grid to add W-2 Box 12 codes and amounts for the employee. If you add multiple Box 12 codes of the same type for the same year, the application displays the sum of the amounts on the form.
    1. Year
      : Select the year of the Form W-2 on which to include the code and amount.
    2. Code
      : Select the code that you want to include on the Form W-2.
    3. Amount
      : Enter the amount to enter on the Form W-2 for the selected code.
  3. Use the W-2 Box 14 grid to add W-2 Box 14 descriptions and amounts for the employee.
    1. Year
      : Select the year of the Form W-2 on which to include the description and amount.
    2. Description
      : Enter the description that you want to include on the Form W-2.
    3. Amount
      : Enter the amount to enter on the Form W-2 for the selected description.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll tax forms
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