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Prepare forms 1094-C and 1095-C

Process 1094-C and 1095-C forms

Follow these steps to print 1094-C and 1095-C forms.
important
When you process 1095-C forms from the
Process Payroll Tax Forms
 screen, Accounting CS processes 1095-C forms for employees selected on the
Edit Payroll Tax Forms
 screen. To process 1095-C forms for all recipients, mark the
Print All Employees
 checkbox.
For internet filing:
  • To apply for 1095-C electronic filing through the Affordable Care Act Information Returns (AIR), visit the Affordable Care Act (ACA) Services page on the IRS website. You'll need an active e-Services account to apply for 1095-C electronic filing. It may take 1-2 business days to obtain the Transmitter Control Code (TCC) for filing purposes.
  • You'll need to submit a test internet file to the IRS Affordable Care Act Information Return (AIR) System. If this is your 2nd or subsequent year sending these forms to the IRS, you don't need to send another test internet file. It may take 1-2 business days to have the TCC updated from “test” to “production.”
  • IRS regulations made on 23 February 2023 reduce the threshold for filing certain information returns electronically.

Process 1094-C and 1095-C forms for 1 or more clients

note
By default, the
Do not file
 checkbox is marked for Form 1095-C. Select
Setup
,
Clients
, then the
Payroll Taxes
 tab and clear the checkbox before continuing with the following steps.
  1. Select
    Actions
    , then
    Process Payroll Tax Forms
    .
  2. Select
    1095-C
     from the
    Form type
     dropdown.
  3. Select the year for the forms you want to process in the
    Year
     dropdown, then
    Refresh
    .
  4. Use the filter options to display the clients and forms you want to process.
  5. Mark the checkboxes for the clients or individual forms you want to print for each client.
  6. You can select a different filing method for each copy of the form from the dropdown in the Filing Method column.
    note
    If the dropdown in the Filing Method column isn't available, then the filing method has been overridden in the print options for Form 1095-C. You'll need to update the print options to select a filing method.
  7. After you've made your filing method selections, select
    Print Options
    . Here you can specify the sort order or override the filing method for a form. Select
    OK
     when you're finished.
  8. Select
    Preview Selected
     to preview the forms before printing.
  9. Select
    Process Selected
     to print.
  10. Make any changes to the printer selection or output options, then select
    OK
    .
    note
    • Mark the
      Client copy
       checkbox to print the client copy.
    • Mark the
      Filing copy
       checkbox if you're processing any electronic or internet/magnetic files. This makes the files available to process in the Process Electronic Files screen and the Process Internet/Magnetic Files screen.
    • Select
      Setup
      , then
      User Preferences
       to override the printer selection for individual copies.

Process 1095-C forms for specific employees

note
By default, the
Do not file
 checkbox is marked for Form 1095-C. Select
Setup
,
Clients
, then the
Payroll Taxes
 tab and clear the checkbox before continuing with the following steps.
  1. Select
    Actions
    , then
    Edit Payroll Tax Forms
    .
  2. Select the client from the client selection dropdown.
  3. Select
    1095-C
     from the
    Form Type
     dropdown, the year for the 1095-C forms you want to process, then
    Refresh
    .
  4. Select the
    Employee Data
     tab. Select the plus sign for the client ID to expand the list of employees. Mark the checkboxes for the employees you want to process 1095-C forms for.
  5. Select Process client forms
    Process Client Forms
    .
  6. Mark the checkboxes for the forms you want to print for the client.
  7. You can select a different filing method for each copy of the form from the dropdown in the Filing Method column.
    note
    If the dropdown in the Filing Method column is isn't available, then the filing method has been overridden in the print options for Form 1095-C. You'll need to update the print options to select a filing method.
  8. After you've made your filing method selections, select
    Print Options
    . Here you can specify the sort order or override the filing method for a form. Select
    OK
     when you're finished.
  9. Select
    Preview Selected
     to preview the forms before printing.
  10. Select
    Process Selected
     to print.
  11. Make any changes to the printer selection or output options, then select
    OK
    .
    note
    • Mark the
      Client copy
       checkbox to print the client copy.
    • Mark the
      Filing copy
       checkbox if you're processing any electronic or internet/magnetic files. This makes them available to process in the Process Electronic Files screen and the Process Internet/Magnetic Files screen.
    • Select
      Setup
      , then
      User Preferences
       to override the printer selection for individual copies.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll tax forms

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