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Pay liabilities subject to funding

For live payroll processing only
This procedure applies only to liabilities that are funded or will be funded.
You can use the
Manage Impound Payments
 screen to create payments for all or selected clients or vendors with unpaid liabilities that are subject to funding.
When you're ready to pay after creating the liabilities subject to funding (via payroll check printing, by manual entry in the
Manage Payroll Liabilities
 window, through payroll tax form adjustments, or through the generation of liabilities for handwritten checks), follow these steps:
  1. Select
    Actions
     then
    Manage Impound Payments
    .
  2. Expand the list of liabilities for each client and vendor by selecting the plus sign next to the client and vendor records. The unpaid liabilities for each vendor are displayed.
  3. If necessary, select
    Edit
     then
    Options
     to open the
    Manage Impound Payments Options
     window, where you can do the following:
    1. Limit payments to funded liabilities only.
    2. Select to preview the
      Manage Impound Payments
       report after liabilities are paid.
    3. Select to display a prompt to override the transaction date.
    4. Select the check stub outputs for liabilities in the grid.
    5. Set a due date lead time for specific payment methods and agent types.
  4. Either mark the checkboxes for individual liabilities or the checkbox next to the client or vendor record to pay all liabilities for that client or vendor.
  5. If you want to use the next liability due date as the payment date, mark the
    Use next due date as payment date
     checkbox.
  6. If necessary, you can override the payment method for a liability on the fly here in the grid. This won't affect the payment method selected on the vendor record.
  7. When you've selected the liabilities that you want to pay, select
    Print Report
     to preview or print the Manage Impound Payments report, which lists the payments that are selected for creation. The report groups and subtotals the payments by payment method.
  8. When ready, select
    Pay Selected
     to pay the selected liabilities.
  9. In the
    Print
     window, select your print options, and then select
    OK
     to print the payments.
  10. The
    Check Printing Confirmation
     window opens so you can verify that all payments printed successfully. If they did, select
    Yes
    . If they didn't, select
    No
    .
  11. If it's necessary for a tax payment form to accompany the tax payment, the
    Print Payment Forms
     window opens automatically. Verify that the correct payment forms are selected to print then select
    Print Selected
     to open the
    Print
     window and print the forms.
You can use the
Manage Impound Payments Options
 screen to specify firm-level settings for the
Manage Impound Payments
 screen such as the following:
  • Limit payments to funded liabilities only.
     When this checkbox is marked, the application creates payments only for liabilities in the Manage Impound Payments screen that are already funded (i.e., the status for the liability in the Impound column must display
    Funded
    , not Pending).
  • Preview report after paying selected liabilities.
     When this checkbox is marked and payments are created (when the Pay Selected button is clicked in the Manage Impound Payments dialog), the application previews or prints the Manage Impound Payments report, which lists the payments that were created.
  • Prompt for payment date override.
     When this checkbox is marked, the application opens the Payment Date Override dialog when the Pay Selected button is clicked in the Manage Impound Payments dialog. Use the Payment Date Override dialog to enter a new payment date for the payments being created and then click OK.

This article applies to:

  • Product: Accounting CS
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