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Documents and Contracts

Document Types

You can upload a file in almost any format to Tracker as a document or a contract. You can also upload emails. Tracker categorizes files into one of four document types, each with a unique document profile that captures essential details about the document.
Some file formats require special viewers; we recommend that you use standard Microsoft Office file types.
In general, the only file types you can't upload to Tracker are those that Tracker has identified as potentially harmful; for example, files that may contain harmful executable content.

Document type identifiers

Description
Icon
Standard document
Contract
Service of process record
Email
Review requested
You can save related files to any of these document types.

Document profiles

When you save a document for a matter, Tracker creates a document profile. The profile contains details about the document, and is composed of a header section and other sections as appropriate for the document type. The profile connects document details with the matter, which enables features like access security and review by other Tracker users.
Document Profile Details
The following table shows what details are collected in the document header and profile for each document type.
Document Type
Document Header Details
Document Profile Details
Standard document
Name
Matter Name
Folder Description
Document Date
Author
Document
Type
Access
Security
File Attachment
File Attachment Size
Allow File/URL to be Replaced
Display in Document List in Matter
Review Requested
Addenda/Related Files
All Dates & Events
Audit History
Contract
Name
Matter Name
Folder
Document Type
Description
Author
Access
Security File
Attachment File
Attachment Size
Allow File/URL to be Replaced
Display in Document List in Matter
Review Requested
Status
Effective Date (Document Date)
Expiration/Renewal Type
Next Renewal Date
Renewal date recurs every “x” months
Cancellation
Deadline
Final Expiration Date
Expiration Notes/Comments
Fee (Paid)
Fee (Received)
Contract Type
Contract Person Responsible
Additional Person Responsible
Parties Signing Contract
Contract Tracking Number
Material/Critical Contract
Summary of Warranties & Covenants
Mark as critical/non-standard
Restrictions on Assignability/Transferability?
Indemnification Notice
Method of Notice
Notes/Miscellaneous
Service of process record
Name
Matter Name
Folder
Description
Author
Document
Type
Access Security
File Attachment
File Attachment Size
Allow File/URL to be Replaced
Display in Document List in Matter
Review Requested
Addenda/Related Files
SOP Type
Service Received or Delivered Date
Served (Document Date)
Filed Date
Method of Service
Received By Entity
Served Plaintiffs
Defendants
Case Number
Court/Agency
Country
Forum
Adverse Attorney
Info SOP
Person Responsible
Response Due Date
Notice of Appearance Made
Has Response Been Filed Status Notes/Miscellaneous
All Dates & Events
Audit History
Email
Name
Matter Name
Folder
Description
Document Date
Author
Document Type
Access Security
File Attachment
File Attachment Size
Allow File/URL to be Replaced
Display in Document List in Matter
Review Requested
Sent
From
To
CC
Subject
Body
Addenda/Related Files
All Dates & Events
Audit History

This article applies to:

  • Product: Legal Tracker
  • Subject: Documents
  • Audiences: Company