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Reverse a previous period progress bill

You can use a negative invoice and positive time transaction to reverse a progress bill entered in a prior period without disturbing the original invoice, activity totals and the WIP and Accounts Receivable balances in that period.

Adjusting the Accounts Receivable Balance

To reverse a $1,500.00 invoice entered in a prior period, create a negative invoice by following these steps:
  1. Select
    Actions
    , then select
    Billing
    .
  2. Select the client with a progress bill to reverse and select
    Detail Bill Selected
    .
  3. On the
    Time & Expense
     tab in detail billing, right-click and select
    Add Adjusting Entry
    .
  4. Enter the engagement, project, activity, staff, and the negative amount of the original progress bill.
  5. Select
    OK
    .
  6. The application will add an adjusting entry.
This invoice will offset the original $1,500.00 invoice by adding $-1,500.00 to the A/R balance.

Adjusting the WIP Balance

The original progress bill created $-1,500.00 in WIP to offset the billing that did not relieve any WIP. Therefore, you'll want to reverse this negative WIP created by the original progress bill.
  1. Select
    Actions
    , then select
    Time & Expense Entry
    .
  2. Enter a line of time for 0.00 hours using the same staff, engagement, project, activity, and amount as was entered for the original progress bill.

This article applies to:

  • Product: Practice CS
  • Subject: Billing