Creating verification rules to bookmark documents

Creating Verification Rules to bookmark form type

Go to
FileRoom, Account Admin, Review Wizard, then Verification Rules
.

On the office location menu to the top right, select the office location that the rule will apply to. Select the blank option if you want to set a default rule for all office locations. For example, if you want to set a rule for the Los Angeles office location, then select Los Angeles from the dropdown menu.

On the
Bookmarks Only
tab, select
Add New
.

On the row, select which binder type the verification rule applies to based on
SERVICE TYPE
,
TAX YEAR
,
RETURN TYPE
, and
TAX SOFTWARE
.


Next, select the
DOCUMENT TYPE
that the verification rule should apply to.

On the
RULES
column, select which of the following rules you want to apply:
RULES	DESCRIPTION
Bookmark With Identifier	Bookmarks the page and disables all fields except mandatory identification fields (Name, SSN, etc.). Data from disabled fields will be discarded and won’t export to the tax software.
Bookmark Only	Bookmarks the page and disables all the fields. Data from disabled fields will be discarded and won’t export to the tax software.

Under
FORM NAME
, select the form that the verification rule should apply to. The selected form will be automatically bookmarked.

Select the
Save
 icon to save the rule.

You can also modify or delete a verification rule. However, new changes won't impact existing binders.
Select the
Edit
icon to modify the existing verification rule.
Select the
Delete
 icon to delete the existing verification rule.

Rules in Review Wizard (Step 2 Verification Wizard)

Select the
Engagement Information
 icon on the toolbar.

On the
Engagement Information
window, select the
Verification Rules
link under the
Client Information
section.

The
Verification Rules
window will show all the verification rules that were set by your firm when the binder was created. You can review verification rules for specified files on the upper panel. Verification Rules set to bookmark a document based on the form name are on the lower panel.

Bookmark Only vs Bookmark With Identifier

N/A	Bookmark Only	Bookmark With Identifier
Disables all input field?	Yes	No. Disables all input fields except mandatory identification fields like Name, SSN, etc.
Can clear Bookmark Only check box?	No. The Bookmark Only check box is selected and can't be changed.	Yes. Verifiers can clear the Bookmark Only check box and capture the fields if necessary.
SPbinder Index	Indexed in a general parent folder (W-2 Wages, 1098-Mortgage Interest Statement, 1099 Consolidated, etc.)	Indexed under the specific entity.

Reviewing verification rules in SPbinder

To review verification rules in SPbinder, select the

Binder Information

 icon on the Quick Access toolbar.

Requirements