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Filing

Prepare 1120 electronic returns

Follow these steps to enter all data specifically needed for electronic returns, and to create the electronic file for 1 client or for multiple clients (batch processing).
note
  • When UltraTax CS creates electronic files, the application automatically deletes any untransmitted electronic files for a client.
  • If you use a 3rd-party application vendor to transmit 1120 returns, UltraTax CS places the electronic file in the location you specified in
    Setup
    ,
    User Preferences
    ,
    File Locations
     tab.
  • If you use a 3rd-party application vendor as your transmitter, UltraTax CS creates the electronic file without checking for errors when you print the return. The 3rd-party application vendor checks for errors in these returns.
  1. Enter the client's tax data.
  2. Select the Electronic Filing folder.
  3. Enter
    X
     in the
    File this return electronically
     field.
  4. Complete the
    Signature date
     field.
    note
    This field is mandatory if you use the Practitioner Personal Identification Number (PIN) option to electronically sign the return. If you select the
    Use current date
     option in the
    When Form 8879 (etc.) signature date(s) are not entered
     field in the
    Setup
    ,
    Office Configuration
    ,
    Print Options
     tab, you don't need to complete the
    Signature date
     field. UltraTax CS prints the current date on Form 8879 and includes the form in the electronic file.
  5. If you use the Practitioner PIN option to sign the return electronically, enter the PIN information in the ELF screen. If you use the scanned Form 8453 option, leave this field blank.
  6. Select
    View
    , then
    Diagnostics
     to review the diagnostic messages in the
    Federal Diagnostics
     window. Select any item displayed in the window to open the corresponding screen to address the diagnostic message. Verify that you've cleared all Critical and ELF Critical diagnostic messages and have reviewed the FYI diagnostic messages, then close the
    Federal Diagnostics
     window.
  7. Thomson Reuters can send the client an email notification on your behalf when the federal and state returns are accepted. You need to select this option in the client's return before you create the electronic file.
  8. Select
    File
    , then
    Print Returns
    .
  9. When you create the federal electronic file, UltraTax CS automatically creates the state electronic file. UltraTax CS generates a state FYI diagnostic message that indicates a state electronic file was created. You can file a paper return for the state and suppress the creation of the state electronic file.
    note
    Except for PDF attachments for electronic files, the IRS doesn't let you submit additional paperwork to the taxing authority.
  10. By default, the government collation includes only the forms needed to be submitted to the taxing authority when you file an electronic return. To change these collations, select
    Setup
    , then
    1120 Corporation
     to open the
    1120 Product information
     window. Select the
    Federal
     or state tab (Federal or state), then
    Tax Return
     to change the print collation for all electronic returns. Thomson Reuters strongly recommends using the default collation. This won't affect which forms are included in the electronic file.
  11. Mark the
    Government copy
     and the
    Create electronic files
     checkboxes.
    note
    • To create the return or check the return for electronic filing errors without printing forms, mark only the
      Government copy
       and
      Create electronic file
       checkboxes in the
      Print Returns
       window.
    • To check for errors without creating the electronic file, select
      Check E-File
      .
    • To check for errors and create the electronic file, select
      E-File
      .
    • If you use a 3rd-party application vendor to transmit returns, mark the
      Create electronic file (for 3rd Party)
       checkbox to create the electronic file.
  12. Select
    Options
    , and mark the
    Federal
     and any state checkboxes.
    note
    If you're creating the FinCEN Form 114, Report of Foreign Bank and Financial Accounts (FBAR), clear the
    Federal
     and any state checkboxes, and mark the
    FinCEN Form 114
     checkbox.
  13. To create electronic files for multiple clients at the same time, select
    Clients
     and the clients.
  14. Select
    Preview
     to view the return on screen,
    Print
    , or
    E-File
    . When you select
    Preview
     or
    Print
    , UltraTax CS checks for errors in the electronic file.
    note
    You need to select
    Print
     or
    E-File
     in the
    Print Returns
     window to create the electronic file. Selecting
    Print Preview
     in the toolbar or
    Preview
     in the
    Print Returns
     window doesn't generate the electronic file.

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