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Proforma window
Use this window to proforma prior-year client data, customized documents, customized data entry displays, or customized print collations into this year's UltraTax CS application and into the 1040 Client Organizer. You don’t need to add the clients to UltraTax CS because the proforma process automatically adds last year's client data or customized documents to this year's UltraTax CS, eliminating substantial data entry.
To open this window, select
Utilities
, then Proforma
.note
You can't proforma a client's data, customized documents, customized data entry displays, or print collations until we release the federal entity for the current tax year. Therefore, some checkboxes in the Focus section may not be available early in the year.
Fields & buttons
Data location
Use the dropdown list to select the data location to which you want to proforma clients, documents, data entry displays, or return collations. You can select only data locations already added by selecting
Setup
, System Configuration
, then the Data Locations
tab.Clients, Documents, Return Collations, Data Entry Displays, or Data Mining items dropdown list
From this dropdown list, select
Clients
to proforma client data, Documents
to proforma customized documents (for example, elections, transmittal letters, filing instructions, and invoices), Return Collations
to proforma customized print collations, Data Entry Displays
to proforma customized data entry displays, or Data Mining
to proforma customized Data Mining reports, letters, or searches.note
- If you selectDocuments,Return Collations,Data Entry Displays, orData Miningin this field, thePreparer/reviewer/staff,Fiscal year end,Prior year events,Exclude 706 clients,Exclude proforma'd clients, andOpen client after proformafields, as well as theRestore user/default focus optionsbutton, are not available.
- TheData Miningselection isn't available until the release of the Data Mining tool for the current tax year. Data Mining is typically released in early February each year.
Clients available to proforma
All clients who meet the criteria designated in the Focus section are listed here. Select the clients whose data you want to proforma and use the
Select
button to move them over to the Selected to proforma
pane.note
- You can't proforma a client's data until we release the federal entity for the current tax year. Therefore, some entity types in the Focus section may not be available early in the year.
- Clients with returns marked as final in the prior year version of UltraTax CS won’t appear in theAvailable to proformapane. Also, if you marked theSuppress next year's proformacheckbox in the General folder for any clients, those clients won’t appear in the Available to proforma pane.
- If no clients are listed here, check the data path in the Data to proforma section and verify that the drive and path of last year's tax data are correct. If not, select the Change UltraTax CS Location button, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section. If the client data to be proforma'd is on a backup disk, select theBackupoption and verify the drive and path.
note
To sort the client listing by client ID, name, or entity type, select
Client ID
, Name
, or Entity
in the title bar of the list pane.Clients selected to proforma
Lists the clients you have selected to proforma.
note
Tips
- To remove one or more clients from this list, select the clients then theRemovebutton. The clients return to theAvailable to proformapane.
- To sort the client listing by client ID, name, or entity type, selectClient ID,Name, orEntityin the title bar of the list pane.
Documents available to proforma
All customized documents for the entity types designated in the Focus section are listed here. Select the documents you want to proforma, then
Select
to move them over to the Selected to proforma
pane.note
- You can't proforma documents until we release the federal entity for the current tax year. Therefore, some entity types in the Focus section may not be available early in the year.
- If no documents are listed here, check the path in the Data to proforma section and verify that the drive and path of last year's documents are correct. If not, selectChange UltraTax CS Location, or the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
Documents selected to proforma
Lists the customized documents you have selected to proforma.
note
To remove one or more documents from this list, select the documents then
Remove
. The documents return to the Available to proforma
pane.Return collations available to proforma
All customized print collations for the entity types designated in the Focus section are listed here. Select the return collations you want to proforma then
Select
to move them over to the Selected to proforma
pane.note
- UltraTax CS determines the print collations available to proforma based on the UltraTax CS applications in use in both the previous and current years. Any return collations that you customized in the prior-year version of UltraTax CS will be available here, assuming you are using the same entities this year.
- You can't proforma return collations until we release the federal entity for the current tax year. Therefore, some entity types in the Focus section may not be available early in the year.
- If no return collations are listed here, check the path in theData to proformasection and verify that the drive and path to last year's collation information are correct. If not, select the Change UltraTax CS Location button, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
Return collations selected to proforma
Lists the customized print collations you have selected to proforma.
note
To remove one or more return collations from this list, select the collations then
Remove
. The collations return to the Available to proforma pane on the left.Data entry displays available to proforma
All customized data entry displays for the entity types designated in the Focus section are listed here. Select the data entry displays you want to proforma, then
Select
to move them over to the Selected to proforma
pane.note
- You can't proforma data entry displays until we release the federal entity for the current tax year. Therefore, some entity types in the Focus section may not be available early in the year.
- If no data entry displays are listed here, check the path in the Data to proforma section and verify that the drive and path to last year's data entry displays are correct. If not, select the Change UltraTax CS Location button, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
Data entry displays selected to proforma
Lists the customized data entry displays you have selected to proforma.
note
To remove one or more data entry displays from this list, select the data entry displays then
Remove
. The data entry displays return to the Available to proforma
pane.Data Mining items available to proforma
Lists the Data Mining reports, letters, or customized searches that are available to proforma.
note
These selections are not available until the release of the Data Mining tool for the current tax year. Data Mining is typically released in early February each year.
Data Mining items selected to proforma
Lists the Data Mining reports, letters, or customized searches that you have selected to proforma.
note
These selections are not available until the release of the Data Mining tool for the current tax year. Data Mining is typically released in early February each year.
Focus section
Entity types
Mark one or more of the entity type checkboxes to include the corresponding clients in the client list.
Example
: To include only 1040 clients in the list, clear all checkboxes except the 1040
checkbox.note
Mark the
Other
checkbox to include 990, 5500, 706, and 709 clients in the list.Restore user/default focus options button
Select this button to switch between the most recent custom focus selection and the default selection.
note
This field is available only if
Clients
is selected in the Clients, Documents, Data Entry Displays, or Return Collations
dropdown list at the top of this window.Preparer/reviewer/staff
Select a preparer, reviewer, or staff member from the dropdown list to limit the list to clients with returns assigned to a specific person.
note
This field is available only if
Clients
is selected in the Clients, Documents, Data Entry Displays, or Return Collations
dropdown list at the top of this window.Fiscal year end
Select a month from the dropdown list to limit the selection list to clients whose fiscal year ends on a specific month.
note
This field is available only if
Clients
is selected in the Clients, Documents, Data Entry Displays, or Return Collations
dropdown list at the top of this window.Prior year events
Choose
Return Printed
, ELF file transmitted to CS
, or any user-defined event to restrict the list of clients to only those who had the selected event logged in the prior-year version of UltraTax CS.note
This field is available only if you select
Clients
in the Clients, Documents, Data Entry Displays, or Return Collations
dropdown list.Exclude proforma'd clients
By default, UltraTax CS excludes from the client listing clients whose data has already been proforma'd. Clear this checkbox to
include
already proforma'd clients in the client listing.note
This field is available only if
Clients
is selected in the Clients, Documents, Data Entry Displays, or Return Collations
dropdown list at the top of this window.Exclude 706 clients
706 clients are automatically excluded from the list. To include them, clear the
Exclude 706 clients
checkbox. This checkbox is available only when you are licensed for 706 returns and UltraTax/706 is installed.Data to proforma section
2023
data from: UltraTax CSSelect this option to proforma data, customized documents, customized data entry displays, or customized print collations from last year's UltraTax CS application.
note
- When you select this option andDocumentsis selected in theClients, Documents, Data Entry Displays, or Return Collationsdropdown list, UltraTax CS displays the drive and path on which it will look for last year's data. If necessary, select the Change UltraTax CS Location button to modify the drive and path, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
- When you select this option andClientsis selected in theClients, Documents, Data Entry Displays, or Return Collationsdropdown list, UltraTax CS displays the drive and path on which it will look for the client data. If necessary, select the Change UltraTax CS Location button to modify the drive and path, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
- To proforma last year's client data from an external storage device or a backup location on the hard drive, select theBackupoption instead.
2023
data from: BackupSelect this option to proforma client data from an external storage device or backup location on the hard drive.
note
- When you select this option, UltraTax CS displays the drive and path on which it will look for the client data. If necessary, select the Change UltraTax CS Location button to modify the drive and path, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
- To proforma last year's client data from UltraTax CS, select theUltraTax CSoption instead.
UltraTax CS / Backup data location
- If you selected theUltraTax CSoption andDocumentsis selected in theClients, Documents, Data Entry Displays, or Return Collationsdropdown list at the top of this window, UltraTax CS lists the drive and path of last year's UltraTax CSdata pathhere. If the drive and path are not correct, select the Change UltraTax CS Location button and specify the correct location, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
- If you selected theUltraTax CSoption andClientsis selected in theClients, Documents, Data Entry Displays, or Return Collationsdropdown list at the top of this window, UltraTax CS lists the drive and path of last year's UltraTax CSdatahere. If the drive and path are not correct, select the Change UltraTax CS Location button and specify the correct location, or select the correct prior-year UltraTax CS data location from the dropdown list in the Data to proforma section.
- If you selected theBackupoption, UltraTax CS lists the drive and path of the backup data here. If the drive and path are not correct, select the Change Backup Location button and specify the correct location.
Change UltraTax CS / Backup Location button
- IfClientsis selected in the dropdown list at the top of this window, select this button to open a window in which you can specify the location of last year's UltraTax CS data or the backup data.
- IfDocumentsis selected in the dropdown list at the top of this window, select this button to open a window in which you can specify the location of last year's UltraTax CS application.
Re-proforma all returns except certain PPT returns
Mark this checkbox to proforma all returns except personal property tax (PPT) returns attached to the selected clients. Any return that was already proforma'd, such as the federal or state return, will be deleted and re-proforma'd. This applies to PPT returns for California, District of Columbia, Florida, Georgia, Indiana, Kentucky, Maryland, Michigan, Nebraska, Puerto Rico, South Carolina, Texas, Virginia, and Wisconsin.
Refresh button
Select this button to have UltraTax CS rebuild the client listing after you change the external storage device from which you are conducting the proforma process.
Example:
If you know a particular client's backup data is on one of 3 storage devices but the client information is not on the 1st device, replace the 1st device with the 2nd one and select this button. UltraTax CS will check the 2nd device for client information to proforma and rebuild the client list accordingly.note
This button appears only if you selected the
Backup
option in this window.Open client after proforma
By default, UltraTax CS will open a client's tax return after you proforma that client's data from the prior-year application. To prevent UltraTax CS from doing so, clear this checkbox. Because UltraTax CS only does so when you proforma a single client (rather than a batch of clients), this checkbox is only available when 1 client is selected to proforma.
Sync client to ultratax.com on proforma
By default, UltraTax CS will sync client data to ultratax.com when you proforma a return. To prevent UltraTax CS from doing so, clear this checkbox.
note
You can manually sync client data by going to Sync Clients to ultratax.com within the Utilities menu or it will automatically sync when a client is closed.
Report button
Select this button to open the Proforma Report window, which you can use to print or export the Client Proforma Listing report.