User Groups
User groups enable you to assign and manage permissions to a group which affect all of the users in that group. This in effect means that you can 'bulk set permissions' on as many users as you want.
Adding a user group
To add a new user group, navigate to
System admin
in your profile dropdown:
And in the
System admin
screen, navigate to User groups
:
The
User groups
screen opens:
note
We have introduced a change to manage bounceback emails automatically as a proactive preventative method to stop sending spam emails to users that don't exist. By automatically 'pausing' emails sent to certain users, after 5 different attempts, when bounce back emails are returned and adding those users to a quarantine list, this temporary precaution will stop users being added to the block list. Users can then be removed from this quarantine list when applicable.
Select
Add group
:
To display the
New user group
screen:
note
The user group will have a default name, which increases numerically every time a new user group is added.
To edit a user group name, click the
Pencil
icon. The field is now editable:
Enter your user group name and click the
Tick
to confirm the change.Now you can add users to your new group. Select
Add
to open a search box:
Here, you can search for single users to add to your new group. If you want to add multiple users, select
Add multiple users
. The User list
opens:
Select the checkboxes next to the names of each user you want to add to the group and select
Add
. All of the users will now be added to that group.To remove a user from a user group, navigate to that user in the list of users, and select
Remove
:
You will receive a confirmation message, asking you to confirm whether you want to remove the user(s) or not:
Select
Remove
to remove these users. You will see a confirmation message if the removal was successful:
Additionally, you can select multiple users and select
Remove
to bulk remove users:
Managing permissions
To manage the permissions of a user group, select
Edit permissions
in the User groups
screen:
The
Manage permissions
screen opens:
Here, you can give the group access to specific modules in the Publisher instance. Select the checkboxes next to each module that you want the group to have access to, then select
Save
.Additionally, when you are editing the permissions of a group, you have the option to edit group metadata. For more information on setting user group permissions by metadata, click here.
Deleting a user group
To delete a user group, navigate to
More actions
> Delete
:
The following confirmation message opens:
Select
Cancel
to cancel the process, or select Delete
to delete the user group.Once the user group is deleted, the following message displays:
