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Enter payroll checks

Enter historical payroll checks in sequence

Historical payroll data is entered by creating handwritten checks for the employee. You can either enter each historical check separately (to generate daily liabilities) or combine them into month-to-date, quarter-to-date, or year-to-date wage amounts. Note that historical checks do not post to any GL accounts and will not appear in a bank reconciliation.
When entering payroll check history, one of the most important items to consider is the order the checks are entered. Entering checks in date order will ensure that the taxable wages are being tabulated correctly.
  • Historical checks should be entered prior to beginning live payroll or entering the most recent after the fact checks.
  • Historical checks should be entered in date order.
important
Entering historical/After-the-Fact checks out of order will result in differences between payroll reports and reconciliation forms (that is, 941, 940, or state SUTA/SUI forms).
An employee lives and works in New Jersey and their 2023 year to date taxable wage is $32,100.00.
New Jersey employees are subject to SUI and SDI withholding with an annual wage limit of $32,000.00.
If you enter the most recent paycheck without entering prior checks, whether it be a live or after the fact payroll check, the withholdings for New Jersey SUI and SDI taxes would be calculated. By entering the prior checks in date order, the application will calculate the taxable wages and apply the withholding taxes until it reaches the annual wage limit or maximum annual tax that is applicable.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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