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Prepare forms 1094-C and 1095-C

Create replacement files for 1094-C and 1095-C

If the IRS rejects your internet files for Forms 1094-C and 1095-C, you may be required to submit full or partial replacement files that contain information that was provided in the IRS Transmission Status Details. This article explains how to create these replacement files and details the formatting requirements for the Original Submission ID number for the partial replacement file.
  1. Correct each employee or client record that contained incorrect or invalid information reported in the IRS rejection.
  2. Choose
    Actions
    , then
    Process Payroll Tax Forms
    .
  3. Select
    1095-C
     from the
    Form type
     dropdown list.
  4. Select the year from the
    Year
     dropdown list.
  5. Select
    Refresh
    .
  6. Select
    +
     next to every client that has incorrect or invalid information in the original file
  7. Mark the
    Agency Copy
     and
    1094-C
     checkboxes.
  8. In the Filing Method column, verify that
    Internet
     is selected for each form
  9. Select
    Process Selected
    .
  10. In the Print dialog, select an output method, then
    OK
    .
  11. Select
    Actions
    , then
    Process Internet/Magnetic Files
    .
  12. Select
    Manage Files
    .
  13. Create a full replacement file:
    1. In the Manage Files dialog, select the ellipsis button next to the file you need to replace.
    2. In the Full Replacement File Details dialog, enter the original Receipt ID, formatted exactly as it was provided to you by the IRS in the Transmission Status Details.
    3. Press
      Tab
      .
    4. Select
      Create File
      .
  14. Create a partial replacement file:
    1. In the Manage Files dialog, select
      +
       next to the file that contains information you need to replaced.
    2. Select ellipsis button next to the client that you need to replace.
    3. In the Partial Replacement File Details dialog, enter the Original Submission ID number, formatted exactly as it was provided to you by the IRS in the Transmission Status Details.
    4. Press
      Tab
      .
    5. Select
      Create File
      .
The application creates two files in the 12-31-yy/US/Batch XX/Partial Replacement Files folder in the file location specified at the bottom of the Manage Files dialog. The files will contain Form 1094-C and 1095-C data for the client that you chose to replace from the original file, as required by the IRS.

This article applies to:

  • Product: Accounting CS
  • Subject: e-file, Payroll tax forms

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