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Convert client data from Creative Solutions Accounting

Conversion walkthrough: Financial statements

After you have converted client data from CSA to Accounting CS, you have the option to convert the client's financial statements. While Accounting CS automatically includes a number of predefined reports and financial statements, you can convert financial statements that you created in CSA. Because there are differences in how the 2 applications were designed, you should not expect to exactly duplicate results from CSA using the converted financial statement without modifying them post conversion.

Pre-conversion steps

  1. In CSA, select
    File
     then
    Open Client
     and open the appropriate client.
  2. Select
    Setup
     then
    Financial Statements
     to open the Financial Statement editor.
  3. Select
    Utilities
     then
    Export to Accounting CS
    .
  4. Select the checkbox for the type of statements to export — Client-specific statements and/or Global statements.
  5. Select the financial statements to export, and then select
    OK
    .

Conversion steps for screens in the conversion wizard

After CSA has finished exporting your financial statement data into an export file, you can import data from the file into Accounting CS using the following steps.
In Accounting CS, select
File
 >
Import
 >
CS Professional Suite Accounting Products Conversion
.
  1. Source Data:
     Select the locations where your CSA system and client data files are stored.
    1. Specify the locations of your CSA system and client data files.
    2. If you didn’t specify the CSA data locations in the Setup > File Locations window, select the
      Browse
       button to locate the CSASys (system data) and the CSAData (client data) folders within the WinCSI folder.
    3. In the Data Type section, select the
      Financial Statements
       option to convert the client's financial statements.
  2. Statement Type:
     Select the type of financial statements to convert.
    • Select
      Global Financial Statements
       to convert all global financial statements. If you select this type, you will be required to select a CSA client as a template for the statements.
    • Select
      Client Financial Statements
       to convert client-specific financial statements. Then in the grid, select the checkbox for each client whose financial statements you want to convert.
  3. Standard account groups:
     For each CSA account group, verify or select the corresponding Accounting CS classification code and subcode.
You can map a CSA group to a single code and subcode combination, or you can select the Ellipsis button to map a group to multiple codes and subcodes (including any custom subcodes you have added). However, you'll need to map each item to at least one classification code. If you don’t, the application will display a message that says "Each Account Group must be mapped" when you select the
Finish
 button.
In the image, the CapitalWithdrawal CSA group is not mapped to a corresponding Accounting CS group. Use the following steps to map this group.
  1. In the Accounting CS Grouping column, select
    Account Classification
    .
  2. In the Code column, select
    EQ
    .
  3. In the Subcode column, select
    CAPW
     (Capital Withdrawals).
If you need to map the CapitalWithdrawal group to a combination of codes and subcodes in Accounting CS, select the ellipsis button and select the codes.

Post-conversion steps

After the financial statements have been successfully converted and imported, there may be some adjustments to the statements that need to be made.
In Accounting CS, select
File
 >
Report Designer
. Double-click a financial statement to open it.
Use the PDF comparison guides listed as a starting point for modifying your converted financial statements in the Report Designer.

Data not transferred

Accounting CS and CSA are built on different platforms, which can prevent the following items from being converted.
  • Cell shading
  • Charts
  • Storage names and rows
  • Transmittal letters

This article applies to:

  • Product: Accounting CS, Workpapers CS