Integrating with other products

Transaction Management with HighQ and Dealcloser

HighQ enables seamless end-to-end transaction management with our Transaction Management
solution template
; from project management, document management, and question answering, to due diligence, and finally closing through the Thomson Reuters partnership with Dealcloser.

Introduction

This template provides a workspace to manage a transaction and all related activities, from initial preparation to closing and beyond. It creates a HighQ site with an example structure to demonstrate the use of HighQ modules for transaction management, including:
  • Pre-engagement
  • Preparation (intake)
  • Planning
  • Due diligence
  • Draft and negotiate
  • Closing
  • Post closing/integration

Headline features

  • Dashboards for real-time reporting on the deal and its integration
  • Data room to exchange files with the deal team and stakeholders
  • Q&A to document any specific bidder questions
  • Project management tools to improve transparency and maintain a view on key tasks, dates and stakeholders
  • Due Diligence trackers, to document relevant issues
  • Integration with Dealcloser, to close the transaction and export a closing binder back into HighQ
  • Post-closing management to track integration and responsibilities

Key Modules

Deal progress dashboard

HighQ dashboards provide real-time visibility on key metrics of a deal. This includes overall project status, the status of document review and due diligence issues, as well as the progress of the integration of a deal. A comprehensive, real-time overview of overall progress informs decision-making and management of the legal transaction. Dashboards are fully customizable and can be adapted to your specific needs.
Deal progress dashboard:
This dashboard shows the dealcloser status and has charts for the following:
  • Overall project status
  • Key DD issues
  • Document review status
  • Status by assignee
Integration dashboard:
This dashboard has 4 tiles at the top for the following:
  • First day integration - number of tasks completed
  • First day integration - total number of activities
  • First 100 day's integration - number of tasks not started
  • First 100 day's integration - number of completed tasks
It also has a chart for the Integration Activity overview and tiles for project leaders and their contact information.

Data Room

The single source of truth in HighQ’s secure data storage. Exchange of documents and collaboration with all relevant stakeholders with detailed permission control, version control, and file audit.
Deal Data Room
In the data room, you can filter and search folders, and check a project's status, pages, size, author, and date modified.

Question Answering

Convenient documentation of any bidder questions and their answer. Quick access to transparent documentation of all relevant information in one place enables efficient progress of a deal.
You can ask questions, search and filter questions, and also check a question's organisation, author, date asked, status, priority, and relation to other projects.

Project Management

Detailed hierarchical task management that facilitates organisation and prioritisation of all activity that is relevant to the transaction. The combination with dashboards allows for comprehensive reporting and analysis of the progress of the matter.
You can add projects, filter and search projects, or check a project's progress, status, assignee, start date, due date, and priority.

Calendar

Mapping tasks against a timeline and calendar allows for productive collaboration that stays on top of key milestones.
You can filter and search calendars, add tasks, and view task details.

Closing with Dealcloser

The integration of Dealcloser with HighQ enables the completion of closing in Dealcloser, through the exchange of the stakeholder list and closing binder between both products.
Conveniently navigate between Dealcloser and HighQ.
 Select
Closing
 on the toolbar then select
Dealcloser
.
Import user accounts from HighQ to Dealcloser.
 You can add new projects, clone existing projects, or create a new HighQ project.

Post-closing KPIs

Even after the completion of the transaction, the KPI and responsibility matrix facilitate a comprehensive closure, with transition management and reporting.
Integration KPI tracking.
 You can search KPI integration and check the category, definition/comments, frequency of accruals, reporting owner, and values for each month.
Integration RACI tracking.
 You can search RACI projects and view the title, list, and status, as well as the responsibilities for sales, HR, product R&D, IT, and integration lead.

Dealcloser and HighQ Integration FAQ

This FAQ covers functionality for the initial launch version of the Dealcloser with HighQ integration. It should be noted that we continue to improve the integration as usage increases and feedback is collected. The questions and responses below were collected pre-launch (before December 1, 2023).
What is the Dealcloser integration with HighQ?
  • The integration of Dealcloser with HighQ allows users to exchange information between both systems, in order to enable a seamless setup and closing experience
What information is sent from HighQ to Dealcloser?
  • When importing data from a HighQ site into Dealcloser, we gather details about the site itself such as the site name, description, start and end dates, and file hierarchy. In addition to site metadata, we also import information about users who have access to the site, such as first name, last name, email address, and organisation.
What information is sent from Dealcloser to HighQ?
  • Throughout the closing process in Dealcloser, a summary of activity is sent to HighQ, via iSheets, to power the Closing Dashboard. The status of documents and signatures is summarised in this view, including which documents have signers outstanding and which documents have not yet been finalised.
  • After the closing process is completed, users can generate closing binders and send them back to a folder of their choice in HighQ.
  • Users can send archived copies of their documents to a folder of their choice in HighQ.
How do you connect both of the instances?
  • A HighQ system administrator creates an API application registration for Dealcloser in their instance.
  • Once this is completed, the Dealcloser firm administrator (often the same person) opens Dealcloser and enters the API credentials they just created under the HighQ tab in 'Firm Settings'.
What user permissions/roles come into play in both instances?
  • As the permissions/roles in HighQ have different purposes in Dealcloser, there is currently no relationship between the two.
  • Permissions/roles can be managed independently in Dealcloser and HighQ to precisely select who has access to which assets and checklist items.
How are login details managed between HighQ and Dealcloser
  • Currently, users use separate logins and authentication for both HighQ and Dealcloser.
  • If the firm is using SSO for both HighQ and Dealcloser (recommended), then they are effectively the same login.
What information is actively managed in Dealcloser by nature of its coming from HighQ? For instance, names and account information
  • Once HighQ site information has been imported to a Dealcloser project, from that point on it is managed on the Dealcloser side independently, without those changes being sent back to HighQ.
  • Users can update the project name, estimated closing date, and which participants have access to the checklist directly within Dealcloser. This allows users to customise details of the closing process in Dealcloser without affecting other stages of the workflow in HighQ.
Where are Dealcloser’s data centers located?
  • When creating a new project in Dealcloser, it is possible to choose where the deal data is going to be stored – currently the options are the following: United States, Canada, United Kingdom, Ireland, Germany, Singapore, and others as needed.

This article applies to:

  • Product: HighQ
  • Subject: Integration

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