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Prepare form W-2

Display more than 3 Box 14 codes on Form W-2 layout

Accounting CS provides space for up to 3 Box 14 codes and amounts on Form W-2 layouts. If an employee has more than 3 Box 14 items, the application will print a second W-2 form that includes the remaining codes, up to 3 codes per form.
To reduce the number of Form W-2 copies that print for those employees, you can modify the Form W-2 layout and add more code variables to Box 14.
  1. Select
    File
    , then
    Layout Designer
    .
  2. Select
    +
     next to the W-2 Forms folder, then the desired year's folder to expand them.
  3. Double-click the layout that you want to modify.
  4. In Design Tools, select
    Variables
    .
  5. Select
    Tax Form
    ,
    W-2
    , then
    Box 14 Code 4
    .
  6. Drag the variable into Box 14 where you want it to display.
  7. Drag the Box 14 Amount 4 variable into Box 14 and position it where you want it to display.
  8. Resize the variables or font, if needed.
  9. Select
    File
    , then
    Save
     when you've finished.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll tax forms

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