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Prepare forms 1094-C and 1095-C

Create and submit a test 1095-C internet file

Before your firm can transmit live 1095-C internet files, you need to upload a 1095-C test file to the IRS Affordable Care Act Information Returns (AIR) system.
Follow these steps to create and submit a 1095-C test file.
  1. Select
    Actions
    , then
    Process Internet/Magnetic Files
    .
  2. Select
    Transmitter Information
    .
  3. Verify or select a
    File Contact
     in the General section.
    The file contact needs to have a full name and phone number entered at in the following location:
    Setup
    ,
    Firm Information
    , then
    Staff
    .
  4. Enter your firm's
    1095-C Transmitter Control Code
     in the Federal 1095-C section, then select
    OK
    .
    Transmitter control codes assigned for 1095-C electronic filing are different than those assigned for 1099 electronic filing.
  5. Select
    Create 1095-C Test File
    .
    Accounting CS creates 2 XML files in the
    /12-31-yy/US/1095-C Test File/
     folder in the file location specified for electronic/internet/magnetic files. To verify the location, select
    Setup
    ,
    File Locations
    , then the
    File Creation
     tab.
  7. Select
    AIR UI Channel Login - AATS (Testing)
    , then
    Leave IRS Site
    .
  8. Sign in using your e-services account credentials.
  9. Select the manifest and data form test files, then
    Transmit
    .
    Before you can transmit live 1095-C internet files to the state of California, you need to upload a 1095-C test file to the California MEC FX Portal system. You'll need a state-provided transmitter control code to create the state's test file.
After submitting your test files, you can sign in to the IRS Affordable Care Act Information Returns Program website to check for an acknowledgment. If you get a
Accepted
 or
Accepted with Errors
 acknowledgment, contact the IRS AIR help line at 866.937.4130 to turn on your transmitter control code (TCC). You can then transmit live 1095-C internet files: select
AIR UI Channel Login - Production
 on the IRS Affordable Care Act Information Returns Program website.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll tax forms

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