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Enter payroll checks

Enter batch handwritten payroll checks

Follow these steps to enter batch handwritten (after-the-fact) payroll checks.
  1. Select
    Actions
    , then
    Enter Batch Handwritten Payroll Checks
    .
    tip
    You can select
    Edit
    , then
    Options
     to customize the screen based on your data entry preferences. You can add or hide columns, specify pay items and tax items to include in the Rapid tab.
  2. Select the client.
  3. Select
    Employee Defaults
     in the Input type field.
  4. Enter basic check information for the batch and select
    Next
     in the Enter Batch Handwritten Payroll Checks window.
  5. Mark the checkboxes for any employees that you want to include in the batch.
  6. Select
    Finish
    .
  7. Use the Rapid tab to view basic payroll information and to enter or edit employee pay hours, amounts, or payroll tax amounts.
  8. To change more payroll information, select the
    Detail tab
    . All details about the pay information display on this tab. You may change the selected employee check.
    Overwritten payroll check information in the Rapid tab, Detail tab, and the Distribution window display in red text. The application automatically recalculates all payroll check amounts when amounts are overridden and recalculates the amounts again when overrides are cleared. To revert a single overridden field to its original amount, put your cursor in the field and then select
    Edit
     and then
    Clear Override
    . To revert all overridden fields in the current check to their original amounts, select
    Edit
     and then
    Clear Check Overrides
    .
  9. Select
    Enter Batch
     to save all of the information and create the handwritten checks. You may select
    Suspend Batch
     to save information and recall it later to complete the time entry.
    The application won’t create a check for any employee with the
    DNP
     checkbox marked. To recall a suspended batch, select the client, and then select
    Employee Defaults
     from the Input type field.
  10. If you don’t have the Suppress generate liabilities prompt checkbox marked in the Options window, the application will display the Generate Liabilities window. 

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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