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Enter payroll checks

Enter batch payroll checks

You can enter batch payroll checks or review checks entered for live payroll processing.
Before you process batch payroll checks for the 1st time, verify that you have set up all client payroll information and selected a payroll schedule for employees.
  1. Select
    Actions
    , then
    Enter Batch Payroll Checks
    .
  2. Select the client from the dropdown list.
  3. Select the payroll schedule for this batch of checks in the Payroll schedule field.
    note
    The other fields in this row fill automatically based on the payroll schedule you select. When you select the payroll schedule, the Pay date field displays the pay date for the next unprocessed pay period, based on the system date.
  4. Use the
    Rapid
     tab to view basic payroll information and for quick entry or editing of the employee pay hours and amounts.
  5. To change more payroll information, select the
    Detail
     tab.
    note
    To change the order in which payroll items display on the
    Detail
     tab, use the Payroll Items Sort Order window, accessed from the
    Setup
    , then Payroll Items screen. Select the Employee field to update employee information.
    note
    Overridden payroll check information in the
    Rapid
     and
    Detail
     tabs and the Distributions window display in red text. The application automatically recalculates all payroll check amounts when amounts are overridden and recalculates the amounts again when you clear the overrides.
    To revert a single overridden field to its original amount, put your cursor in the field and then select
    Edit
    , then
    Clear Override
    .
    To revert all overridden fields in the current check to their original amounts, select
    Edit
    , then
    Clear Check Overrides
    .
  6. When you're happy with the information for this payroll schedule, select the
    Enter Batch
     button to save the information and create the unprinted checks. You can also select the
    Suspend Batch
     button to save the information and recall it later to complete the time entry.
  • If an employee has no hours or amounts entered, no check will be created for that employee when you enter the batch.
  • The Hire date and Inactive date files in the
    Personal
     tab of the
    Setup
    , then the Employees screen determine if the employee is included in the batch. If an employee is missing, see Employee is missing from the Enter Batch Payroll Checks screen.
  • You can use the
    Actions
    , then the Enter Transactions screen to view and change any of the new unprinted payroll checks from the batch. This includes the ability to modify the bank account for all checks in the batch using the Edit Multiple Transactions feature.

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

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